Legal Assistant (Office Automation)

Air Force Materiel Command; Kentucky; On-site; USD 34,000 - 52,000; Full time

Job summary

Air Force Materiel Command seeks a legal support assistant to provide legal assistance, administrative and office automation services to support military and civilian attorneys assigned to the Office of the Staff Judge Advocate.

The position is temporary with a Not-to-Exceed date and may be extended under applicable law; it may end early due to lack of work or funds, and involves reviewing incoming and outgoing correspondence and assisting in recruitment and placement for law schools and ROTC

Qualifications

• Knowledge of rules, procedures, policies and programs of the Office of the Staff Judge Advocate to perform the procedural and administrative work.
• Knowledge of legal services and terminology in the area of claims, civil law, military justice, legal assistance and legal research techniques.
• Knowledge of grammar, spelling, capitalization, punctuation and required legal formats and directives regarding preparation of written communications to produce legal and administrative documents.
• Typing ability; a qualified typist is preferred.
• Ability to communicate effectively, both orally and in writing.
• Ability to interpret and apply regulatory and procedural requirements to process unusually difficult and complicated transactions.

Responsibilities

• Provides legal assistance support for Staff Judge Advocate and other staff attorneys.
• Provides legal assistance and guidance to clients.
• Reviews and prepares incoming and outgoing administrative correspondence, reports and messages.
• Performs other administrative and clerical duties in support of the office of the Staff Judge Advocate.
• Assists in the recruitment and placement services to law schools and ROTC detachments within office designated area.

Skills

Procedural knowledge

Administrative work

Office software

Typing skills

Effective communication

Regulatory interpretation

Job description

Summary

The primary purpose of this position is to provide legal assistance, administrative and office automation services to support the military and civilian attorneys and other legal specialists assigned to the Office of the Staff Judge Advocate.

Duties

This position is temporary and has a Not-to-Exceed date. However, this position may be extended to the fullest legally allowable period without further competition. The appointment may also end early due to lack of work or funds.

1. Provides legal assistance support for Staff Judge Advocate and other staff attorneys.
2. Provides legal assistance and guidance to clients.
3. Reviews and prepares incoming and outgoing administrative correspondence, reports and messages.
4. Performs other administrative and clerical duties in support of the office of the Staff Judge Advocate.
5. Assists in the recruitment and placement services to law schools and ROTC detachments within office designated area.

Requirements

Conditions of employment

• U.S. Citizenship is required
• Males must be registered for Selective Service, see Legal and Regulatory Guidance
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This posn is subject to provisions of the DoD Priority Placement Program
• For more information on Acq Demo please go to DoD AcqDemo Homepage http://acqdemo.hci.mil/ and Fact Sheet http://acqdemo.hci.mil/faq.html
• Selectee is expected to be granted with and/or maintain the appropriate security clearance required for the position
• Employee must maintain current certifications
• This position may require drug testing and the candidate may be subject to passing a drug test upon selection
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Shift work and emergency overtime may be required
• Disclosure of Political Appointments
• Student Loan Repayment may be authorized
• Relocation costs or other incentives may be available and considered by the organization
• Leave accrual may be authorized upon request
• All federal employees are required to have direct deposit
• This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• Must be able to satisfactorily complete training to become a Notary Public and meeting bonding or other requirements inherent in the appointment as a Notary Public

Qualifications

SPECIALIZED EXPERIENCE: Applicants must have, or within 120 days of the closing date of this announcement will have, at least 1 year (52 weeks) of specialized experience which is equivalent to Federal experience at the next lower grade (GS-04), level, pay band (NK-1), or equivalent (pay schedule, pay band, etc). Specialized experience is described as: Knowledge of, and skill in applying, established rules, processes, and procedures in a legal or claims office sufficient to: compare straightforward information on claims forms or legal documents with basic requirements for legal services provided by the office; use personal computers and office software programs, such as word processing programs, as needed, to enter data, complete forms, and correct errors and omissions on documents, files, and records; and use required formats with correct grammar, spelling, and punctuation.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

• Knowledge of rules, procedures, policies and programs of the Office of the Staff Judge Advocate to perform the procedural and administrative work of the organization such as preparing and editing legal documents and administrative correspondence, maintaining files and records and assembling information for various legal documents and reports; knowledge of legal services and terminology in the area of claims, civil law, military justice, legal assistance and legal research techniques; knowledge of grammar, spelling, capitalization, punctuation and required legal formats and directives regarding preparation of written communications to produce legal formats and directives regarding preparation of written communications to produce legal and administrative documents and communications.
• Knowledge of office functions to screen telephone calls and visitors, prepare and review correspondence and perform other administrative work of the organization.
• Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents, such as letters, reports, memos and form letters.
• Skill in typing; a qualified typist is preferred.
• Ability to communicate effectively, both orally and in writing.
• Ability to interpret and apply regulatory and procedural requirements to process unusually difficult and complicated transactions.

PART-TIME OR UNPAID EXPERIENCE

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE

Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

AcqDemo Expanded Probationary Period for Supervisors and Managers:

An additional supervisory probationary period of one year may be required when an employee is officially assigned to a different supervisory position.

Interagency Career Transition Assistance Program (ICTAP):

For information on how to apply as an ICTAP eligible. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and most recent SF-50 noting position, grade, and duty location.

Employed Annuitants (Reemployed Annuitants):

Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. More information is available.

Current Federal Civilian employees:

may apply for temporary and term positions and if selected, a break in service may be required prior to appointment to the position.

Temporary and Term Appointments:

If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition.

Military Spouse Preference (MSP) Eligible:

MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Obtain a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible:

PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include the applicable completed PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Obtain a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this announcement.

Disabled veteran leave:

is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information.

If you have questions regarding this announcement and have hearing or speech difficulties.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.