Program Coordinator of Clinical Education Programs

The Mental Health; City of Beacon (NY); On-site; USD 38,000 - 42,000; Full time

Job summary

The Mental Health in Beacon, NY seeks a Program Coordinator to provide administrative and operational support to the Nursing and Dental Assistant program leaders. You will coordinate student, faculty, clinical, and internship scheduling, maintain records, and ensure regulatory compliance for a positive student experience.

You will handle onboarding, communications, attendance tracking, site coordination, and data reporting while upholding confidentiality and student-centered care.

Qualifications

• Associate's or bachelor's degree preferred; relevant administrative or program-coordination experience will be considered.
• Experience in education, healthcare, workforce development, or program administration preferred.
• Strong organizational, communication, customer-service, and time-management skills.
• Proficiency with Microsoft Office, spreadsheets, scheduling systems, databases, and virtual communication platforms.

Responsibilities

• Provide day-to-day administrative and program-management support for clinical education programs.
• Coordinate calendars, class schedules, meetings, faculty communications, and program events.
• Maintain accurate student, faculty, clinical, internship, and program records in accordance with requirements.
• Assist with student onboarding, admissions-related communication, orientation, attendance tracking, and progression documentation.
• Coordinate nursing clinical placements and Dental Assistant clinical experiences and site communication.
• Serve as a point of contact for students, faculty, clinical and didactic partners, and external stakeholders; respond to routine inquiries and escalate concerns as appropriate.
• Assist with reports, meeting materials, surveys, compliance documentation, accreditation materials, and program data.
• Track supplies, instructional materials, equipment needs, and purchase requests in collaboration with program leadership.
• Support recruitment, retention, graduation, licensure or certification readiness, and job-placement activities.
• Maintain confidentiality of student and organizational information and contribute to a welcoming, student-centered learning environment.

Skills

Program coordination

Administrative support

Calendar coordination

Communications

Records management

Onboarding

Affiliation documentation

Confidentiality

Microsoft Office

Scheduling systems

Databases

Virtual communication platforms

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Scheduling systems

Databases

Virtual communication platforms

Job description

Position Overview

The Program Coordinator provides administrative and operational support to the Practical Nursing Program Director and Dental Assistant Program Director. The role coordinates student, faculty, clinical and internship scheduling, documentation, records, and communication to support efficient program operations, regulatory compliance, and a positive student experience.

Job Competencies

• Provide day-to-day administrative and program-management support for clinical education programs.
• Coordinate calendars, class schedules, meetings, faculty communications, and program events.
• Maintain accurate student, faculty, clinical, internship, and program records in accordance with organizational, accreditation, and regulatory requirements.
• Assist with student onboarding, admissions-related communication, orientation, attendance tracking, and progression documentation.
• Coordinate nursing clinical placements and Dental Assistant clinical experiences, including affiliation documentation and site communication.
• Serve as a point of contact for students, faculty, clinical and didactic partners, and external stakeholders; respond to routine inquiries and escalate concerns as appropriate.
• Assist with reports, meeting materials, surveys, compliance documentation, accreditation materials, and program data.
• Track supplies, instructional materials, equipment needs, and purchase requests in collaboration with program leadership.
• Support recruitment, retention, graduation, licensure or certification readiness, and job-placement activities.
• Maintain confidentiality of student and organizational information and contribute to a welcoming, student-centered learning environment.

What You Bring

• Associate's or bachelor's degree preferred; relevant administrative or program-coordination experience will be considered.
• Experience in education, healthcare, workforce development, or program administration preferred.
• Strong organizational, communication, customer-service, and time-management skills.
• Proficiency with Microsoft Office, spreadsheets, scheduling systems, databases, and virtual communication platforms.

Salary Range: $$27.4726 to $30.2198 per hour