PROGRAM COORDINATOR

University of Texas Rio Grande Valley; Texas; On-site; USD 52,000 - 76,000; Full time

Job summary

The University of Texas Rio Grande Valley invites applications for a Program Coordinator in the Department Field Experiences. This role supports operation of the Field Experiences and Clinical Teaching program, coordinating placements, partnerships, communications, data workflows, events, and budgets.

Responsibilities include supervising staff, managing schedules, preparing reports, and ensuring compliance with district requirements.

Qualifications

• Bachelor’s degree from an accredited university.
• Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
• One (1) year of the required experience with a Master’s degree, or
• Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
• Seven (7) years of the required experience with a High School Diploma or equivalent.

Responsibilities

• Coordinates the Field and Clinical Teaching program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Coordinates Field and Clinical Teaching placements in collaboration with school districts and campus partners; supports placement workflows similar to other Office of Field Experiences (OFE) field-based experiences.
• Supervises and manages the day-to-day activities and personnel of the assigned program, including student assistants (work-study), scheduling, task assignment, and training.
• Coordinates work requests and tasking across OFE staff as directed; provides professional-level communication and drafting support.
• Develops and supervises the implementation of multiple projects or programs components, including semester operational calendars and key milestone communications to faculty, staff, and candidates.

Education

Bachelor’s degree from an accredited university

Job description

Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2 nd Floor
Edinburg, TX 78539

Edinburg: [phone]
Brownsville: [phone]
Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.

Faculty Recruitment:
College of Engineering & Computer Science: [e-mail]

Robert C. Vackar College of Business & Entrepreneurship: [e-mail]

Please see Special Instructions for more details.

Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
*Date of Birth
*Gender
*Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Position Information

Posting Number

Posting Number SRGV9189

Working Title

Working Title PROGRAM COORDINATOR

Number of Vacancies

Number of Vacancies 1

Location

Department

Department Field Experiences

FTE

FTE 1

FLSA

FLSA Exempt

Scope of Job

To assist in the operation of the Field Experiences and Clinical Teaching program and as a portfolio of interconnected projects across educator preparation programs, exercising independent judgment and authority as required. Responsible for all phases of the program, including coordination of placements and partnerships, program communications, data and reporting workflows, event logistics, and budget management

Description of Duties

• Coordinates the Field and Clinical Teaching program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Coordinates Field and Clinical Teaching placements in collaboration with school districts and campus partners; supports placement workflows similar to other Office of Field Experiences ( OFE ) field-based experiences (e.g., BISD , HCISD , LFCISD ).
• Supervises and manages the day-to-day activities and personnel of the assigned program, including student assistants (work-study), scheduling, task assignment, and training.
• Coordinates work requests and tasking across OFE staff as directed; provides professional-level communication and drafting support.
• Develops and supervises the implementation of multiple projects or programs components, including semester operational calendars and key milestone communications to faculty, staff, and candidates.
• Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program, including travel arrangements and reimbursements, and supports financial tracking and procurement workflows.
• Coordinates and manages reservations and room/events for program activities, such as meetings, orientations, and professional learning events related to Early Field program goals; drafts agendas, correspondence, and supporting materials; and maintains coordination details in the OFE calendar.
• Coordinates long and short-term programs, including performing feasibility studies and estimating the cost of the program.
• Represents department in official functions.
• Reviews and maintains accurate program records and reports of activities and recommends modifications to methods or procedures to improve quality and consistency.
• Drafts brochures, letters, agendas, and contracts.
• May plan, develop, organize, and coordinate research and survey designs.
• Attends meetings, conferences, and seminars related to the program’s mission and goals.
• Supervises and organizes seminars, conferences, and presentations.
• Provides appropriate reports for OFE leadership and campus partners; maintains clear documentation of placement status, compliance, and program outcomes.
• Assists and responds to students, faculty, and staff regarding Field and Clinical Teaching requirements, processes, deadlines, and troubleshooting.
• Supports eligibility verification and application monitoring, including daily checks of candidate status and follow-up for missing items when needed.
• Supports admissions-related routing as applicable (e.g., teacher education program admission checkpoints connected to field eligibility).
• Conducts formal training or gives instruction regarding program policies and procedures.
• Collects, tracks, and communicates district compliance requirements, including criminal background check ( CBC ) documentation and onboarding steps.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
• May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.
• Performs other duties as assigned.

Supervision Received

General direction from the assigned supervisor.

Supervision Given

Supervises assigned staff.

Required Education

Bachelor’s degree from an accredited university

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

• Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
• One (1) year of the required experience with a Master’s degree, or
• Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
• Seven (7) years of the required experience with a High School Diploma or equivalent.