Program Coordinator

College of Saint Benedict/Saint John's University; Saint Joseph (MN); On-site; USD 52,000 - 68,000; Full time

Job summary

The McNeely Center for Entrepreneurship and Humanities Institute at the College of Saint Benedict (CSB) and Saint John’s University (SJU) invite applications for a full-time Program Coordinator. The role provides essential administrative and programming support across both campuses, including coordinating events and supervising student staff.

Responsibilities span data management, budget oversight, communications, travel arrangements, and collaboration with program directors to advance

Qualifications

• Post-secondary education or 2-3 years office experience; experience in an academic setting preferred.
• Experience in event coordination, budget management, and/or project management.
• Proficiency in Microsoft Office and ability to maintain department websites and social media.
• Strong organizational and time-management skills with attention to detail and initiative.
• Excellent written, verbal, and interpersonal skills; ability to interact with alumni, donors, students, faculty, and stakeholders.
• Ability to maintain confidentiality and uphold professional standards.
• Experience supervising others and prioritizing work.

Responsibilities

• Program Operations and Development: maintain data storage, track assessments, hire/train student employees, coordinate travel and scheduling, assist curriculum and proposals.
• Communications and Event Management: plan events, manage alumni relations and materials, update websites and assist with digital marketing.
• Budget management: monitor budgets, place orders, collect documentation, reconcile transactions.
• Entrepreneur Scholar Program Assistance: coordinate E-Scholars programming and off-campus engagements; assist with recruitment and selection.
• Center Legacy Venture Resource: oversee student ventures, manage purchasing and inventory with student leaders.
• Perform other related duties as assigned.

Skills

Event coordination

Budget management

Project management

Interpersonal skills

Organizational skills

Confidentiality

Staff supervision

Independent work

Education

Post-secondary education

Tools

Microsoft Office

Website management tools

Job description

The McNeely Center for Entrepreneurship and Humanities Institute at the College of Saint Benedict (CSB) and Saint John’s University (SJU) invite applications for a full-time (0.92 FTE), benefit-eligible position of Program Coordinator.

The Program Coordinator offers essential administrative and programming management for the McNeely Center and the Humanities Institute. Key responsibilities include internal and external program communications, planning and executing programs and events, hiring and mentoring student employees, budget administration, and support for student leadership teams.

Why Join Us?

The College of Saint Benedict and Saint John’s University offer a competitive and comprehensive benefits package for full-time employees, including:

• Health, Dental, and Vision Insurance
• 18 Paid Holidays Annually
• Generous Vacation and Sick Leave
• Life and Long-Term Disability Insurance
• Tuition Remission for Eligible Dependents
• Employer Contributions to a Retirement Plan
• Employee Assistance Program with access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit csbsju.edu/jobs.

Program Operations and Development (30%)

• Maintain program data storage systems.
• Support program assessment efforts through collecting annual assessment materials and tracking alumni placements.
• Recruit, hire, train, schedule, and supervise student employees, as assigned by program directors.
• Coordinate travel, accommodations, and scheduling for program-associated activities and visiting guests.
• Assist program directors in the management of curriculum and course scheduling.
• Assist program directors in the development of program proposals and applications.
• Provide meeting support for program advisory committees.
• Purchase, monitor, and maintain office tools, equipment, and supplies as needed.

Communications and Event Management (30%)

• Coordinate, plan, and manage logistics of events and programs.
• Work in partnership with institutional offices to ensure that alumni relations, promotional materials, event and other notifications, and constituent communications are managed to the highest standards.
• Update and maintain program websites and social media platforms and assist the program directors with digital marketing, program marketing materials, media relations, and outreach for programs and events.

Budget management (20%)

• Review and monitor program budgets and provide timely budget updates to program directors.
• Research, place, and track orders for program and venture purchases.
• Collect purchase and travel documentation and ensure compliance with reimbursement and travel guidelines.
• Allocate and reconcile purchasing card transactions.

Entrepreneur Scholar Program Assistance (10%)

• Coordinate E-Scholars programming.
• Coordinate domestic and international off-campus engagements and travel for the E-Scholars program.
• Assist the Center Director in administering the Entrepreneur Scholars Program including managing recruitment, application, and selection process.
• In collaboration with Consortium partner institution leadership, coordinate the National Entrepreneur Scholar Student Consortium meeting.

Center Legacy Venture Resource and Coordination (10%)

• Provide oversight and resource coordination for student ventures operating within the CSB and SJU Campus Community initially launched by students of the Entrepreneur Scholars program (SquareOne, Extending the Link, T-Spot, Schu, Clemens Perk)
• Facilitate purchasing and inventory, in collaboration with student leaders

Perform other related duties as assigned.

Minimum qualifications:

• Post-secondary education or 2-3 years office experience; experience in an academic setting preferred
• Experience working in an office setting, including event coordination, budget management, and/or project management experience
• Proficiency in, or ability to learn, standard office software including Microsoft Office suite and maintain department websites and social media channels
• Strong organizational and time-management skills, with attention to detail and the ability to take initiative, follow through on projects, and incorporate feedback
• Excellent written, verbal, and interpersonal skills, with the ability to interact effectively with alumni, donors, students, faculty, and other stakeholders.
• Ability to maintain confidentiality and uphold professional standards
• Skill in supervision of others and appropriately prioritizing and delegating work
• Ability to prioritize tasks and work independently in a dynamic setting while fostering a collaborative, friendly, and team-oriented environment.

Physical requirements:

• Requires working at a computer for extended periods, including sitting, typing, reading from a screen, and using various software programs essential for the role.
• Occasionally required to lift or move items up to 10-15 pounds and to navigate within an office environment.

Travel requirements:

• Occasional travel between the campuses of the College of Saint Benedict and Saint John’s University.

If you require an accommodation to participate in the CSB and SJU hiring process, please contact Human Resources at [phone] or [e-mail].

It is the policy of CSB and SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. The College of Saint Benedict and Saint John’s University also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict and Saint John's University are Affirmpres?