Program Coordinator

College of Saint Benedict and Saint John’s University; Saint Joseph (MN); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation and sick leave

Retirement plan contributions

Tuition remission for dependents

Job summary

College of Saint Benedict and Saint John’s University seeks a full-time, benefit-eligible Program Coordinator to manage administrative operations for the McNeely Center and Humanities Institute. You will coordinate communications, events, student staff, and budgets across campuses in a collaborative team environment.

The role includes scheduling, travel coordination, and supporting program directors with curriculum, proposals, and outreach efforts to alumni and partners.

Qualifications

• Minimum qualifications include post-secondary education or 2–3 years of office experience.
• Experience in office settings with event coordination, budget management, or project management.
• Proficiency in Office software and maintaining department websites and social media.

Responsibilities

• Support program operations and development, including data storage, annual assessment materials, and student staff supervision.
• Coordinate communications, events, marketing materials, and alumni relations across platforms.
• Assist in budget monitoring, purchases, and travel documentation for reimbursements.

Skills

Event coordination

Budget management

Project management

Microsoft Office

Website maintenance

Social media management

Education

Post-secondary education

Tools

Microsoft Office

Job description

The McNeely Center for Entrepreneurship and Humanities Institute at the College of Saint Benedict (CSB) and Saint John’s University (SJU) invite applications for a full-time (0.92 FTE), benefit-eligible position of Program Coordinator.

The Program Coordinator offers essential administrative and programming management for the McNeely Center and the Humanities Institute. Key responsibilities include internal and external program communications, planning and executing programs and events, hiring and mentoring student employees, budget administration, and support for student leadership teams.

Why Join Us?

Benefits

The College of Saint Benedict and Saint John’s University offer a competitive and comprehensive benefits package for full-time employees, including:

• Health, Dental, and Vision Insurance
• 18 Paid Holidays Annually
• Generous Vacation and Sick Leave
• Life and Long-Term Disability Insurance
• Tuition Remission for Eligible Dependents
• Employer Contributions to a Retirement Plan
• Employee Assistance Program with access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

Responsibilities

Program Operations and Development (30%)

• Maintain program data storage systems.
• Support program assessment efforts through collecting annual assessment materials and tracking alumni placements.
• Recruit, hire, train, schedule, and supervise student employees, as assigned by program directors.
• Coordinate travel, accommodations, and scheduling for program-associated activities and visiting guests.
• Assist program directors in the management of curriculum and course scheduling.
• Assist program directors in the development of program proposals and applications.
• Provide meeting support for program advisory committees.
• Purchase, monitor, and maintain office tools, equipment, and supplies as needed.

Communications and Event Management (30%)

• Coordinate, plan, and manage logistics of events and programs.
• Work in partnership with institutional offices to ensure that alumni relations, promotional materials, event and other notifications, and constituent communications are managed to the highest standards.
• Update and maintain program websites and social media platforms and assist the program directors with digital marketing, program marketing materials, media relations, and outreach for programs and events.

Budget management (20%)

• Review and monitor program budgets and provide timely budget updates to program directors.
• Research, place, and track orders for program and venture purchases.
• Collect purchase and travel documentation and ensure compliance with reimbursement and travel guidelines.
• Allocate and reconcile purchasing card transactions.

Entrepreneur Scholar Program Assistance (10%)

• Coordinate E-Scholars programming.
• Coordinate domestic and international off-campus engagements and travel for the E-Scholars program.
• Assist the Center Director in administering the Entrepreneur Scholars Program including managing recruitment, application, and selection process.
• In collaboration with Consortium partner institution leadership, coordinate the National Entrepreneur Scholar Student Consortium meeting.

Center Legacy Venture Resource and Coordination (10%)

• Provide oversight and resource coordination for student ventures operating within the CSB and SJU Campus Community initially launched by students of the Entrepreneur Scholars program (SquareOne, Extending the Link, T-Spot, Schu, Clemens Perk)
• Facilitate purchasing and inventory, in collaboration with student leaders

Perform other related duties as assigned.

Qualifications
Minimum qualifications:

• Post-secondary education or 2-3 years office experience; experience in an academic setting preferred
• Experience working in an office setting, including event coordination, budget management, and/or project management experience
• Proficiency in, or ability to learn, standard office software including Microsoft Office suite and maintain department websites and social media channels
• Strong organizational and time-management skills, with attention to detail and the ability to take initiative, follow through on projects, and incorporate feedback
• Excellent written, verbal, and interpersonal skills, with the ability to interact effectively with alumni, donors, students, faculty, and other stakeholders.
• Ability to maintain confidentiality and uphold professional standards
• Skill in supervision of others and appropriately prioritizing and delegating work
• Ability to prioritize tasks and work independently in a dynamic setting while fostering a collaborative, friendly, and team-oriented environment.

Physical Requirements
Requires working at a computer for extended periods, including sitting, typing, reading from a screen, and using various software programs essential for the role.

• Occasionally required to lift or move items up to 10-15 pounds and to navigate within an office environment.

Travel Requirements
Occasional travel between the campuses of the College of Saint Benedict and Saint John’s University.

Equal Opportunity
The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.