Program Coordinator

Hire Up Recruiting; Rockwall (TX); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health, Dental & Vision insurance

401(k) available

Paid Holidays

PTO package with growth based on tenur

Childcare tuition discounts

Professional development opportunities

Job summary

Hire Up Recruiting's client, a premier preschool in Rockwall, TX, is seeking an organized Program Coordinator to oversee daily site operations and enrollment processes. You will support the Executive Director and Education Director, ensuring licensing compliance and a safe, engaging environment for children and staff.

The role emphasizes coordination across administration, enrollment, CRM leads, and staff scheduling, with opportunities for professional growth and mentorship in early childhood

Qualifications

• 1-2 years of Lead Teacher or site-level administration experience.
• 2+ years total onsite experience in a licensed early education center or an equivalent professional environment.
• Desire for professional growth and interest in a career in early childhood education administration.
• Comfort with technology applications and email; childcare management software knowledge preferred.
• Demonstrated knowledge of early childhood operational practices preferred.
• Ability to manage administration, CRM lead tracking, and support the operational needs of an early childhood center.
• Ability to analyze and interpret student data for operational and administrative management.
• Excellent communication and interpersonal skills.
• Excel/Google Sheets experience preferred.
• Strong time management, organizational, and problem-solving skills.
• Positive attitude and cooperative working style.
• Valid driver's license and ability to pass background check.

Responsibilities

• Support the Executive Director in maintaining site-level operational and administrative standards to a Texas Rising Star (TRS) 4-star level.
• Support licensing compliance across paperwork, licensing postings, and building and grounds.
• Manage student file administration, enrollment paperwork, and registration processing.
• Manage the CRM: follow up with enrollment leads, invite prospective families to tour, and track each lead through to a decision.
• Assist the Executive Director with parent enrollment tours.
• Support recruitment, scheduling, and operational management of school staff, and directly manage janitorial staff.
• Support the Education Director with curriculum preparation and teacher coordination.
• Oversee the food subsidy program and the school-age program, including summer camp, field trips, and school transportation.
• Support seasonal events, community partnerships, and networking, including creating and managing social media posts.
• Support supply purchasing, inventory, maintenance requests, and bus checks.
• Support childcare management system updates and administration.
• Coordinate with school and regional leadership on programmatic efforts and quality assurance.
• Foster positive relationships with students, families, and staff

Skills

Lead Teacher experience

Onsite admin experience

Communication skills

CRM familiarity

Tools

CRM software

Office suite

Job description

Your interest in this position and application is very important to us. We will respond to your application within one business day.

Our client is looking for an organized and energetic Program Coordinator to join their premier preschool in Rockwall, TX.

The Program Coordinator plays a vital role in the smooth day-to-day operation of the preschool. This position supports the Executive Director and the Education Director with site administration, enrollment, licensing compliance, and facility standards, while helping maintain a clean, safe, and positive environment for children and staff.

Employment Details

• Direct Hire position with the school
• Full-Time; Monday - Friday; year-round employment

Compensation

• $45,000-$48,000/year pending education, credentials, and professional Early Childhood Education experience.

Full-Time Benefits

• Health, Dental & Vision insurance
• 401(k) available
• Paid Holidays
• PTO package with growth based on tenure
• Childcare tuition discounts
• Professional development opportunities and ongoing leadership support

Responsibilities

• Support the Executive Director in maintaining site-level operational and administrative standards to a Texas Rising Star (TRS) 4-star level
• Support licensing compliance across paperwork, licensing postings, and building and grounds
• Manage student file administration, enrollment paperwork, and registration processing
• Manage the CRM: follow up with enrollment leads, invite prospective families to tour, and track each lead through to a decision
• Assist the Executive Director with parent enrollment tours
• Support recruitment, scheduling, and operational management of school staff, and directly manage janitorial staff
• Support the Education Director with curriculum preparation and teacher coordination
• Oversee the food subsidy program and the school-age program, including summer camp, field trips, and school transportation
• Support seasonal events, community partnerships, and networking, including creating and managing social media posts
• Support supply purchasing, inventory, maintenance requests, and bus checks
• Support childcare management system updates and administration
• Coordinate with school and regional leadership on programmatic efforts and quality assurance
• Foster positive relationships with students, families, and staff

Qualifications

• 1-2 years of Lead Teacher or site-level administration experience
• 2+ years total onsite experience in a licensed early education center or an equivalent professional environment
• A desire for professional growth and interest in a career in early childhood education administration
• Comfort with technology applications and email; childcare management software knowledge preferred
• Demonstrated knowledge of early childhood operational practices preferred
• Ability to manage administration, CRM lead tracking, and support the operational needs of an early childhood center
• Ability to analyze and interpret student data for operational and administrative management
• Excellent communication and interpersonal skills
• Excel/Google Sheets experience preferred
• Strong time management, organizational, and problem-solving skills
• Positive attitude and cooperative working style
• Valid driver's license and ability to pass background check

Why Join?

This is a development role with a clear path toward site-level administration. If you are ready to step out of the classroom into school leadership and want mentorship and room to grow, we encourage you to apply today.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization.