Program Coordinator

Oregon Health & Science University; Portland (OR); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) retirement plan

Pet insurance

Wellness program

Professional development

Employee Assistance Program

Mileage reimbursement

Four-day workweek

Paid time off

Job summary

Meals on Wheels People in Portland seeks a Program Coordinator to manage client intake, needs assessments and volunteer coordination for the Meals 4 Kids program. The role includes training and scheduling volunteers, maintaining accurate records, and cross-training as a backup for staff.

This position requires Spanish fluency, both oral and written, and offers a collaborative, community-driven environment with strong emphasis on service and compliance with program standards.

Qualifications

• Must have fluency in Spanish, both spoken and written.
• Experience coordinating programs with multiple stakeholders.
• Ability to supervise and train volunteers.

Responsibilities

• Conduct eligibility assessments with referred families within service area.
• Coordinate the on-time delivery of meals to participants and ensure proper preparation.
• Assist with meal packaging following program standards.
• Assist with scheduling and supervision of volunteers.
• Maintain a safe work environment and comply with guidelines.
• Maintain records and communicate with kitchen staff, staff, and volunteers.
• Participate in required trainings and meetings.

Skills

Spanish language fluency

Coordination

Volunteer management

Job description

Meals on Wheels People is an organization founded in and by the community! Over the past 50 years, our non-profit has helped thousands of older adults in the Portland Metro area keep their independence through weekly meal delivery and social connections. Our culture reflects our five values: integrity, commitment, respect, inclusion, creativity, and TEAMWORK. With over 20 meal delivery centers throughout Multnomah, Washington, and Clark counties, our staff and thousands of volunteers ensure that no adult over 60 goes hungry or experiences social isolation.

Make a meaningful impact while working in a supportive and collaborative environment that values your well-being. Enjoy the benefits of a four-day workweek, ample quality time off, and a comprehensive benefits package, including medical, dental, and vision coverage, a 401(k)-retirement plan, pet insurance, a wellness program, professional development opportunities, an Employee Assistance Program, and mileage reimbursement.

We are seeking a Program Coordinator who will be responsible for coordination of the Meals 4 Kids program which includes client intake, needs assessment and connection for eligible families; preparation, packaging and delivery of meals, training and scheduling of volunteers; maintenance of accurate records for clients and volunteers. Cross train as back-up for program staff. This position requires Spanish language fluency, both orally and written.

Principal Duties and Responsibilities (Essential Functions)

• Conduct eligibility assessments with referred families within service area to assess eligibility for meals; to introduce the program, and to assess the need for other services. Conduct annual re-assessments as assigned.
• Coordinate the on-time delivery of meals to participants following all standards developed by Meals on Wheels People
  • Perform Meals on Wheels delivery duties for routes lacking volunteer coverage in assigned service area
  • Ensure the proper preparation and on-time delivery of meals to program participants by following all standards
  • Follow up with participant if driver is unable to deliver the meal. Redeliver meals as necessary
• Assist with meal packaging following Meals on Wheels People standards
• Assist with scheduling and supervision of volunteers
• Follow all guidelines to create and maintain a safe work environment
• Maintain compliance with all governmental regulations and contracts
• Maintain effective communication with Central Kitchen, program staff and volunteers
• Participate in in-service training and attend required meetings
• Other duties as assigned