Program Coordinator

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 17,000 - 24,000; Full time

Job summary

Texas Tech University Health Sciences Center in Odessa is seeking a Program Coordinator to support the program director by handling administrative duties for planning, directing and coordinating academic and operational activities.

The role requires coordinating CME/CPD activities, managing on-site logistics at the Odessa campus, and maintaining documentation to meet Joint Accreditation standards. Strong organizational skills and independent work with central office coordination are essential.

Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a year-for-year basis.
• Bachelor’s degree in education, healthcare, communications, or related field preferred.

Responsibilities

• Adheres to TTUHSC policies and procedures.
• Assist in CME/CPD educational leadership activities.
• Manage on-site logistics for Odessa-based activities.
• Prepare activity documentation and compliance reports.
• Support identification of continuing education needs.

Skills

Interprofessional collaboration

Event planning

Communication

Data tracking

Education

Bachelor’s degree in education/healthcare/communications or related field

Tools

CloudCME

Job description

Extended Job Title

Program Coordinator

Position Description

Supports the program director by performing administrative dutiesrelated to planning, directing and coordinating both the academicand operational activities of the program.

Requisition ID

45870BR

Travel Required

Up to 50%

Pay Grade Maximum

36.00

Major/Essential Functions

• Adheres to TTUHSC and office operating policies andprocedures.
• Assist in meeting the Joint Accreditation defined EducationalLeadership criterion by partaking in continuous professionaldevelopment relevant to CME/CPD enterprise.
• Serves as a representative of the office at the Odessacampus.
• Ensure timely communication and reporting of regional CMEactivities to the Lubbock campus.
• Implements educational activities at the regional campus usingan interprofessional approach that addresses a defined professionalpractice gap. Follows the processes and standards set by theLubbock campus to ensure compliance with Joint Accreditationcriteria. Collaborates with course directors, planners, andpresenters while maintaining regular communication with the Lubbockoffice to ensure consistency in educational design, documentation,and delivery.
• Prepares and maintains all required activity documentation anddepartmental records in compliance with institutional andaccreditation standards. Ensures that forms, disclosures,evaluations, and supporting materials are completed accurately andsubmitted to the Lubbock campus within established deadlines.
• Manages on-site logistics for Odessa-based accreditedcontinuing education activities. Oversees room setup, audiovisualsupport, materials preparation, and on-site execution to ensure aprofessional and compliant learning environment.
• Concludes educational activities at the Odessa campus inaccordance with the fiscal, documentation, and reporting processesestablished by the Lubbock CME office. Responsible for completingfinancial closeout, evaluation summaries, and final CME Trackerentry.
• Supports identification and assessment of continuing educationneeds for institutional departments at the Odessa campus, inalignment with processes established by the Lubbock CME office.Collaborates with local faculty and staff to gather input oneducational gaps and communicates findings to the Lubbock team foractivity planning and documentation.
• Implements outcomes measurement strategies for Odessa-basedcontinuing education activities using survey tools and evaluationmethods developed or approved by the Lubbock CME office.Collaborates with Lubbock staff to ensure consistency, compliance,and meaningful data collection.
• Supports the maintenance of CloudCME and related reportingrequirements for Odessa-based educational activities. Followsprotocols established by the Lubbock CME office for data entry,evaluation tracking, and activity credit documentation to ensurealignment with Joint Accreditation and institutionalstandards.
• Performs other duties as assigned to support the operations ofthe Odessa campus in coordination with the Lubbock CME office.

Grant Funded?

No

Pay Grade Minimum

15.00

Pay Basis

Hourly

Schedule Details

Flexibility required for early mornings or afternoons based onconference and event needs.

Work Location

Odessa

Preferred Qualifications

• Bachelor’s degree in education, healthcare, communications, ora related field.
• Experience supporting accredited continuing education forhealthcare professionals.
• Understanding of Joint Accreditation standards andinterprofessional education.
• Experience with event planning, activity documentation, andworking in a compliance-driven environment.
• Ability to work independently while maintaining closecoordination with a central office. Comfort with virtualcollaboration tools and data tracking systems such as CloudCME

Department

SOM Accredited Continuing Educ Ode

Required Attachments

Cover Letter, Resume / CV, Transcript

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Shift

Day

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Required Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a yearfor year basis.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Being part of the TTUHSC team means being part of an innovative andsupportive community that empowers each individual to do their bestwork. Through our values-based culture , TTUHSC iscommitted to cultivating an exceptional workplace community with apositive culture that puts people first.

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.