Business Coordinator, Recruitment & Credentialing

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 21,000 - 50,000; Full time

Job summary

Texas Tech University Health Sciences Center in Odessa is seeking a Business Coordinator for Recruitment & Credentialing. You will coordinate department operations, supervise staff as needed, and manage provider credentialing data with a focus on accuracy and policy compliance.

The role requires a Bachelor's degree plus two years of related experience (or equivalent six-year combination) and offers an hourly pay basis with a schedule Monday–Friday, 8 AM–5 PM, in Odessa.

Qualifications

• Bachelor's degree plus two years related experience; OR a combination of education and/or progressively responsible related experience to equal six years.
• Experience in an Academic or Medical Setting.
• Experience in Hospital or Clinic Credentialing.
• Experience in Expense Reimbursement.

Responsibilities

• Develop and maintain relationships with physicians, hospitals, and clinical facilities.
• Enters, updates and maintains data from provider applications into the credentialing database, focusing on accuracy and interpreting or adapting data to conform to defined data field uses, and in accordance with internal policies and procedures.
• Monitors files to ensure completeness and accuracy; reviews all file documentation for compliance with quality standards, accreditation requirements, and all other relevant policies; prepares and provides information to internal and external customers as appropriate.
• Communicates clearly with providers, their liaisons, entity Medical Staff Affairs, medical staff leadership and Administration, as needed.
• Schedules travel for site visits including booking flights and hotels, creating travel itineraries and submitting reimbursements.
• Orders office supplies, processes purchase orders and completes invoicing process.
• Maintains and updates databases for potential and past candidates.
• Maintains and updates advertising dates with documentation of postings.
• Schedules meetings on behalf of the Department, prepares meeting materials and minutes as needed.
• Assists with various other daily operations, including onsite visits.
• Ensures attention to detail as per the policies and procedures of the office, school and institution.

Skills

Academic/Medical setting experience

Credentialing experience

Expense reimbursement

Education

Bachelor's degree

Job description

Extended Job Title

Business Coordinator, Recruitment & Credentialing

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Requisition ID

45751BR

Travel Required

Up to 25%

Pay Grade Maximum

36.00

Major/Essential Functions

• Develop and maintain relationships with physicians, hospitals, and clinical facilities.
• Enters, updates and maintains data from provider applications into the credentialing database, focusing on accuracy and interpreting or adapting data to conform to defined data field uses, and in accordance with internal policies and procedures.
• Monitors files to ensure completeness and accuracy; reviews all file documentation for compliance with quality standards, accreditation requirements, and all other relevant policies; prepares and provides information to internal and external customers as appropriate.
• Communicates clearly with providers, their liaisons, entity Medical Staff Affairs, medical staff leadership and Administration, as needed.
• Schedules travel for site visits including booking flights and hotels, creating travel itineraries and submitting reimbursements.
• Orders office supplies, processes purchase orders and completes invoicing process.
• Maintains and updates databases for potential and past candidates.
• Maintains and updates advertising dates with documentation of postings.
• Schedules meetings on behalf of the Department, prepares meeting materials and minutes as needed.
• Assists with various other daily operations, including onsite visits.
• Ensures attention to detail as per the policies and procedures of the office, school and institution.

Grant Funded?

No

Pay Grade Minimum

15.00

Pay Basis

Hourly

Schedule Details

M - F, 8 AM - 5 PM

Work Location

Odessa

Preferred Qualifications

• Experience in an Academic or Medical Setting
• Experience in Hospital or Clinic Credentialing
• Experience in Expense Reimbursement

Department

SOM Faculty Recruitment Lbk

Required Attachments

Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Occasional Duties

• Assigned as appropriate.

Shift

Day

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

• Bachelor's degree plus two (2) years related experience;
• OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Does this position work in a research laboratory?

No

Navy Enlisted Classification Code

AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code

15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code

3A1X1, 8A200

Marine Military Occupational Specialty Code

0111, 3372, 6046

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.

Introduction

Nationally recognized as Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Benefits

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.