Program Coordinator

CWS Orange County

Jersey City, Northern (NJ, KY)

On-site

USD 52,000 - 68,000

Full time

10 days ago

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Benefits offered by this job

403(b) plan

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Sick days

Life insurance

Disability

EAP

HSA

FSA

Job summary

Church World Service in New Jersey seeks a Program Coordinator to provide programmatic, operations, and administrative support to the Associate Director and the Program team. The role covers event coordination, knowledge management, stakeholder communication, and distribution support.

You will manage meeting logistics, prepare briefs and templates, track actions, and help onboarding. A Bachelor’s degree and 4+ years refugee resettlement or community coordination are required, with strong

Qualifications

Bachelor's degree or equivalent experience.
Minimum 4 years refugee resettlement or community coordination experience.
Excellent written and oral communication with limited supervision.
Professional maturity and sound decision-making.
Proficient in Microsoft Office and social media platforms.

Responsibilities

Provide programmatic and administrative support to the Associate Director and the program team.
Coordinate events and manage distribution logistics.
Prepare program documents, briefs, and reports.
Record meeting notes and track action items for stakeholders.
Support onboarding and materials organization for new staff.
Coordinate procurement and maintain records for supplies.

Skills

Refugee resettlement experience

Interpersonal skills

Discretion

Written and oral communication

Decision-making

Microsoft Office proficiency

Social media proficiency

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Social media platforms

Job description

Overview

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability, or veteran status in employment or in the provision of services.The CWS local Offices work with refugees and immigrants to provide services to communities in need. We are a highly motivated, mission-driven team eager to create a welcoming place for all neighbors. CWS is a fun and supportive organization, with competitive salary and benefits.

About CWS

Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Purpose

The Program Coordinator is responsible for providing programmatic, operations, and administrative support to the Associate Director and to a Program team. The Coordinator will assist with the effective functioning of the Program to include event coordination and planning, compiling project briefs, leading knowledge management efforts, support material assistance efforts, stakeholder communication, external engagement, and support for emergency resource distribution.

Responsibilities

Essential Duties:

Provide timely project management and administrative support to the Associate Director and the case management team.
Support the Associate Director with preparation of program documents including program manual/tools, program impact reports including distribution of direct assistance, media stories, and program presentations.
Support logistics including scheduling distribution events, outreach to partners on behalf of the program, managing shared calendars, and organizing key stakeholder meetings.
Record, prepare, and distribute meeting minutes, action items, and follow-up tasks for internal and external stakeholder meetings.
Track progress on action items and deadlines, proactively coordinating with team members to ensure timely completion.
Support onboarding for new team members by organizing orientation materials and ensuring access to administrative systems and resources.
Coordinate procurement activities for the team, including preparing purchase requests, obtaining quotes, and maintaining records of purchases for necessary equipment and supplies.
Develop and update templates, forms, and reference documents to enhance team efficiency and consistency.Maintain and improve shared internal filing systems and team records according to organizational standards.
Engage and liaise with internal teams, such as Finance and other Programs with tasks relevant to the team.
Manage program requests: Vet, approve, and follow up on program related requests. Communicate and collaborate with external partners and staff when necessary.
Provide oversight of emergency resource tracking and distribution: coordinate with case managers and all data collection and tracking.

Qualifications

Education:

Bachelor's degree or equivalent experience in lieu of degree

Experience and Skills:

Minimum of 4 years previous work experience in refugee resettlement or community coordination.
Strong interpersonal skills with the ability to maintain relationships both internal and external to the
Ability to act with discretion and maintain
Excellent written and oral communication skills with emphasis on drafting correspondence and other communication with limited supervision.
Professional maturity and strong decision-making
Forward thinking mindset, who actively seeks opportunities and proposes solutions.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power point) and social media platforms and confident in the integration of new programs and technologies.

Special Requirements:

Must have access to reliable transportation.
Must be willing to travel to locations in local network for in-person meetings and conferences and to provide on-site support.
Standard work hours, with occasional evening and weekends during a disaster.

Benefits