Program Coordinator

Church World Service

Jersey City (NJ)

On-site

USD 60,000 - 80,000

Full time

11 days ago

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Benefits offered by this job

403(b) Retirement Plan

Medical, Dental and Vision Insurance

Paid Time Off (18 days; 24 after 2 yrs

Holidays and Sick Days

Life Insurance

Disability Insurance

Employee Assistance Program

Health Savings Account

Flexible Spending Accounts

Job summary

Church World Service (CWS) is seeking a Program Coordinator to provide programmatic, operations, and administrative support to the Associate Director and program team. The role includes event coordination, knowledge management, and support for emergency resource distribution.

The ideal candidate will have a Bachelor’s degree or equivalent, at least 4 years in refugee resettlement or community coordination, and strong communication skills for collaboration with internal teams and external

Qualifications

Bachelor's degree or equivalent experience in lieu of degree.
Minimum of 4 years previous work experience in refugee resettlement or community coordination.
Excellent written and oral communication skills with emphasis on drafting correspondence with limited supervision.

Responsibilities

Provide project management and administrative support to the Associate Director and case management team.
Prepare program documents including manuals/tools, impact reports, distributions of direct assistance, media stories, and presentations.
Coordinate logistics for distribution events and schedule stakeholder meetings.
Record and distribute meeting minutes, action items, and follow-up tasks.
Track progress and deadlines, coordinating with team members for timely completion.
Assist onboarding by organizing orientation materials and system access.
Coordinate procurement activities and maintain records of purchases.

Skills

Interpersonal skills

Written & verbal communication

Discretion & professionalism

Decision making

Proactive problem solving

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Outlook)

Social media platforms

Job description

Overview

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability, or veteran status in employment or in the provision of services.The CWS local Offices work with refugees and immigrants to provide services to communities in need. We are a highly motivated, mission-driven team eager to create a welcoming place for all neighbors. CWS is a fun and supportive organization, with competitive salary and benefits.

About CWS

Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Purpose

The Program Coordinator is responsible for providing programmatic, operations, and administrative support to the Associate Director and to a Program team. The Coordinator will assist with the effective functioning of the Program to include event coordination and planning, compiling project briefs, leading knowledge management efforts, support material assistance efforts, stakeholder communication, external engagement, and support for emergency resource distribution.

Responsibilities

Essential Duties:

Provide timely project management and administrative support to the Associate Director and the case management team.
Support the Associate Director with preparation of program documents including program manual/tools, program impact reports including distribution of direct assistance, media stories, and program presentations.
Support logistics including scheduling distribution events, outreach to partners on behalf of the program, managing shared calendars, and organizing key stakeholder meetings.
Record, prepare, and distribute meeting minutes, action items, and follow-up tasks for internal and external stakeholder meetings.
Track progress on action items and deadlines, proactively coordinating with team members to ensure timely completion.
Support onboarding for new team members by organizing orientation materials and ensuring access to administrative systems and resources.
Coordinate procurement activities for the team, including preparing purchase requests, obtaining quotes, and maintaining records of purchases for necessary equipment and supplies.
Develop and update templates, forms, and reference documents to enhance team efficiency and consistency.Maintain and improve shared internal filing systems and team records according to organizational standards.
Engage and liaise with internal teams, such as Finance and other Programs with tasks relevant to the team.
Manage program requests: Vet, approve, and follow up on program related requests. Communicate and collaborate with external partners and staff when necessary.
Provide oversight of emergency resource tracking and distribution: coordinate with case managers and all data collection and tracking.

Qualifications

Education:

Bachelor's degree or equivalent experience in lieu of degree

Experience and Skills:

Minimum of 4 years previous work experience in refugee resettlement or community coordination.
Strong interpersonal skills with the ability to maintain relationships both internal and external to the
Ability to act with discretion and maintain
Excellent written and oral communication skills with emphasis on drafting correspondence and other communication with limited supervision.
Professional maturity and strong decision-making
Forward thinking mindset, who actively seeks opportunities and proposes solutions.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power point) and social media platforms and confident in the integration of new programs and technologies.

Special Requirements:

Must have access to reliable transportation.
Must be willing to travel to locations in local network for in-person meetings and conferences and to provide on-site support.
Standard work hours, with occasional evening and weekends during a disaster.

Benefits