Program Coordinator

Stefanini North America and APAC; Dearborn (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Stefanini Group in the United States is seeking a Program Coordinator for Dearborn, MI to support planning and execution of leadership events and governance forums within Enterprise Technology. You will coordinate cross-functional activities, manage documentation, and help keep initiatives on track.

The role emphasizes logistics, on-site support, and collaboration across departments, with strong Microsoft 365 skills and excellent organizational abilities expected.

Qualifications

• 2+ years of experience in IT
• Experience coordinating across multiple functions or departments
• Strong Microsoft 365 proficiency (Outlook, Teams, SharePoint, PowerPoint, Excel) and task/milestone tracking tools
• Excellent written and verbal communication; highly organized

Responsibilities

• Logistical Assistance: support execution of large-scale events (Town Halls, All Hands).
• On-Site Support: act as point of contact during live events for room setup and logistics.
• Administrative Partnership: coordinate with other departments to align schedules and plans.
• Agenda Development: assist in creating and managing meeting agendas for governance forums.
• Process Support: track timelines and milestones across workstreams; flag risks.
• Gap Coverage: provide flexible support during peak cycles.
• Collaborative Spirit: work with primary leads and admin colleagues.
• Operational Discipline: maintain accurate agendas, action items, and documentation.
• Proactive Coordination: identify upcoming needs and coordinate mitigation actions.
• Professionalism: interact with senior leaders and support teams professionally

Skills

Event planning

Communications

Employee engagement

Microsoft Office

Administration

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Teams

SharePoint

PowerPoint

Excel

Copilot

Job description

Stefanini Group is hiring!

Stefanini is looking for a Program Coordinator, Dearborn, MI

We are looking for a Program Coordinator supports the planning and execution of leadership events and governance forums within the Enterprise Technology (ET) organization, partnering with primary projects leads to coordinate cross-functional activities, manage documentation, and help keep team initiatives on track.

Key Responsibilities

• Logistical Assistance: Support the execution of large-scale events, including Town Halls and All Hands meetings. This includes assisting with venue logistics, audio-visual coordination, and attendee invitation lists.
• On-Site Support: Serve as a point of contact during live events to assist with room setup and on-site logistics, ensuring a seamless experience for leaders and participants.
• Administrative Partnership: Coordinate with other departments to align schedules and ensure consistent event planning across the enterprise.
• Agenda Development: Assist in the creation and management of meeting agendas for recurring governance forums and leadership sessions.
• Process Support: Support timeline and milestone tracking across project workstreams, flagging schedule risks as needed. Partner with the broader team to keep deliverables within the agreed scope and timeline.
• Gap Coverage: Provide flexible administrative support during peak event cycles or when organizational needs require it.
• Collaborative Spirit: Strong ability to work as part of a team, support primary leads, and partner effectively with administrative colleagues.
• Operational Discipline: High level of accuracy in managing agendas, tracking action items, and maintaining documentation.
• Proactive Coordination: Ability to identify upcoming logistical needs and timeline risks and coordinate mitigation actions before issues arise.
• Professionalism: Maintain a steady, professional presence when interacting with senior leaders and their support teams.

Job Requirements

Skills Required

• Event planning, Communications, Employee engagement, Microsoft Office, Administration

Experience Required

• 2+ years of experience in IT
• Previous experience in program/project coordination, cross-functional stakeholder support, or event logistics within a large-scale corporate environment.
• Experience coordinating across multiple business functions or departments to support shared goals and timelines.
• Technical Proficiency: Strong skills in the Microsoft 365 suite, including Outlook, Teams, SharePoint, PowerPoint, Excel, and Copilot; familiarity with task/milestone tracking tools such as Planner and SharePoint to support program coordination.
• Communication: Clear and effective written and verbal communication skills, with a focus on professional coordination.
• Organization: Exceptional attention to detail and the ability to track multiple moving parts, deliverables, and timelines across concurrent initiatives.

Experience Preferred

• Experience with Copilot and/or Open Code AI tools.

Education Required

• Bachelor's degree
• Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives***

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We will also speak with you about the process, including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.