Program Coordinator

Tufts University; Boston (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tufts University seeks an experienced program coordinator to provide advanced support and coordination for a university program or project. You will produce documents, reports and proposals, respond to inquiries, maintain files and databases, and assist with updating the website and social media material.

The role focuses on budget monitoring, logistics for meetings and events, coordinating speakers, and guiding student and temporary staff. Strong writing and data-entry skills are essential.

Qualifications

• High School diploma or equivalent with 5+ years of related experience or a Bachelor's degree with 0-3 years of related office experience.

Responsibilities

• Produces documents, reports, proposals, and promotional literature.
• Responds to inquiries and provides information to students, faculty, staff and other constituents.
• Organizes program/project files and databases; designs and updates data-entry forms.
• Monitors budgets and executes financial transactions.
• Tracks spending and reviews budget with the manager.
• Coordinates logistics for meetings, seminars, lectures and events.
• Assists in updating website and posting social media material.
• Provides guidance to student and temporary workers and trains staff.

Skills

Administrative support

Budget monitoring

Event coordination

Data entry

Education

High School diploma or equivalent

Bachelor's degree

Job description

Overview

Provides advanced support and coordination for a university Program or Project. Produces a variety of documents, reports and proposals, responds to inquiries and provides detailed information to constituents. Organizes and maintains files and databases; designs and updates applications or other forms for data entry. May assist in updating website and posting social media material. Participates in development of program or project marketing and communications materials, coordinates logistics for meetings and events including travel and arrangements for speakers, provides research assistance, and monitors budgets.

What You'll Do

• Produces a variety of documents, reports, proposals or literature
• Responds to inquiries and provides information to students, faculty, staff and other constituents; researches and resolves problems or concerns
• Organizes and maintains program/project files and databases; designs and updates applications and other forms for data entry
• Monitors budgets and executes financial transactions
• Tracks program/project spending; reviews budget with manager and makes recommendations for purchases or cost savings
• May initiate purchase of material and supplies for program/project
• Coordinates marketing and advertising efforts for program/project
• Assists in writing, editing and designing applications, flyers and other promotional literature
• Assists in updating website and posting social media material
• Coordinates logistics for meetings, seminars, lectures and other special events
• Assist in planning events including identifying topics, activities, speakers, intended audience, etc.
• Plan dates, design invitations, determine venue and coordinate production of materials, audio visual and other set up needs
• Make travel, payment and other arrangements for speakers and presenters
• Conduct internet research and gather information and data
• Organize and draft reports on results
• Provides guidance and work direction to student and temporary workers and assists in training other support staff

What We're Looking For

Basic Requirements:

• Knowledge and skills typically acquired through the completion of a High School diploma and 5+ years of related experience OR Bachelor's degree and 0-3 years of related office experience.

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.