Program Coordinator

The Friedman School of Nutrition Science and Policy; Boston (MA); On-site; USD 39,000 - 54,000; Full time

Job summary

The Friedman School of Nutrition Science and Policy in Boston is seeking an experienced program coordinator to provide advanced support for a university program or project, handling documents, inquiries, and data management.

You will assist with budgets, meetings, travel arrangements, marketing materials, website updates, and training of student or temporary staff, contributing to successful program execution.

Qualifications

• Requires high school diploma or bachelor’s degree with related experience.
• Strong written and verbal communication skills.
• Experience organizing files, data entry and budget tracking.

Responsibilities

• Produce documents, reports and proposals.
• Respond to inquiries from students, faculty and staff.
• Organize program files and databases; update applications and forms.
• Monitor budgets and process financial transactions.
• Coordinate marketing, events and speaker logistics.
• Assist in training staff and supervising students.

Skills

Administrative support

Budget tracking

Communication skills

Data entry

Marketing coordination

Event coordination

Education

High School diploma

Bachelor's degree

Job description

Overview

Provides advanced support and coordination for a university Program or Project. Produces a variety of documents, reports and proposals, responds to inquiries and provides detailed information to constituents. Organizes and maintains files and databases; designs and updates applications or other forms for data entry. May assist in updating website and posting social media material. Participates in development of program or project marketing and communications materials, coordinates logistics for meetings and events including travel and arrangements for speakers, provides research assistance, and monitors budgets.

What You'll Do

• Produces a variety of documents, reports, proposals or literature
• Responds to inquiries and provides information to students, faculty, staff and other constituents; researches and resolves problems or concerns
• Organizes and maintains program/project files and databases; designs and updates applications and other forms for data entry
• Monitors budgets and executes financial transactions
• Tracks program/project spending; reviews budget with manager and makes recommendations for purchases or cost savings
• May initiate purchase of material and supplies for program/project
• Coordinates marketing and advertising efforts for program/project
• Assists in writing, editing and designing applications, flyers and other promotional literature
• Assists in updating website and posting social media material
• Coordinates logistics for meetings, seminars, lectures and other special events
• Assist in planning events including identifying topics, activities, speakers, intended audience, etc.
• Plan dates, design invitations, determine venue and coordinate production of materials, audio visual and other set up needs
• Make travel, payment and other arrangements for speakers and presenters
• Conduct internet research and gather information and data
• Organize and draft reports on results
• Provides guidance and work direction to student and temporary workers and assists in training other support staff

What We're Looking For

Basic Requirements:

• Knowledge and skills typically acquired through the completion of a High School diploma and 5+ years of related experience OR Bachelor's degree and 0-3 years of related office experience.

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.