Administrative Coordinator, Computer Science Boston, MA

Boston University; Boston (MA); On-site; USD 33,000 - 46,000; Full time

Job summary

Boston University in Boston, MA, seeks an Administrative Coordinator for the Department of Computer Science to manage daily administrative operations and core financial tasks.

You will handle purchasing, travel, expense reports, encumbrances, student payroll, and account reconciliations, supervise student staff, organize events, and greet visitors, faculty, staff, and students.

Qualifications

• B.A./B.S. required with 1–3 years of related experience.
• Strong communication, tact, and diplomacy; ability to work in a fast-paced environment.
• Proficient in Microsoft Outlook and Excel; budgeting experience preferred.

Responsibilities

• Oversee daily administrative operations of the department.
• Manage purchasing, travel coordination, and expense reports.
• Handle expense encumbrances, student payroll, and reconciliations.
• Supervise student employees and coordinate departmental events and seminars.
• Serve as first point of contact for visitors, faculty, staff, and students.

Skills

Attention to detail

Professional demeanor

Multitasking

Communication skills

Education

B.A./B.S. degree

Tools

Microsoft Outlook

Excel

Job description

Category

Job Location

Tracking Code

26500134381020

Posted Date

10/22/2026

Salary Grade

Grade 00

Expected Hiring Range Minimum

$24.14

Expected Hiring Range Maximum

$33.15

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type

Full-Time/Regular

Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. Our faculty are award-winning researchers, innovative teachers, and dedicated mentors committed to exploring the complexities of our present and past, uncovering new perspectives, and crafting creative solutions to real-world problems. Our staff are dynamic, mission-driven professionals who foster community, inclusion, and belonging to advance every aspect of the college enterprise. Our community thrives on collaboration, bold ideas, and interdisciplinary exploration. Join us in supporting the pursuit of knowledge that changes the world and provides boundless opportunities to inspire the next generation of leaders. We offer generous benefits, including health, dental, and life insurance, tuition remission, retirement savings, paid time off, and holiday leave.

The Administrative Coordinator is responsible for the daily administrative operations of the Department of Computer Science, as well as core financial operations. The Administrative Coordinator will support the financial administration of the department and is primarily responsible for all purchasing, travel coordination, expense report preparation, expense encumbrances, student payroll, and account reconciliations. Daily operational management includes supervising and delegating tasks to student employees, organizing departmental events, meetings, and seminars, and serving as initial point of contact for general questions from visitors, faculty, staff, and students.

Required Skills

B.A./B.S. Required, and one to three years of related experience. Consistently positive attitude and professional demeanor, attention to detail, must be able to work in a fast-paced environment with the ability to juggle multiple competing tasks and remain flexible as priorities arise, ability to interact and communicate with individuals at all levels internal and external to the department, demonstrate professional manner, tact and diplomacy, readiness to take on responsibility and willingness to pitch in and help others, strong computer skills including Microsoft Outlook & Excel. Experience with budgets and financial planning preferred.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.