Program Coordinator

2200 The Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 28,000 - 39,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. seeks a Program Coordinator to provide comprehensive administrative support across education, training, and research portfolios.

This role reports to a senior program leader and supports multidisciplinary collaborations within Mass General Brigham. Hybrid work arrangement with scheduling of 40 hours per week at the Mass General Brigham campus located at 75 Francis Street.

Qualifications

• High School Diploma or Equivalent required; Associate's Degree preferred.
• 0-1 year of administrative or program support experience.
• Strong written and verbal communication.
• Collaborative and cross-functional teamwork.

Responsibilities

• Assist in day-to-day administrative tasks related to program management.
• Maintain accurate program documentation and reports.
• Plan and execute hospital program events.
• Enter and manage program data.
• Communicate with program participants and stakeholders.
• Assist with the program's financial operations.

Skills

Prioritization

Multitasking

Communication

Financial basics

Education

High School Diploma or Equivalent

Associate's Degree

Job description

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for coordinating program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements.

Does this position require Patient Care? No

Essential Functions

• Assist in the day-to-day administrative tasks related to program management.
• Maintain accurate and organized program documentation, including project plans, reports, and correspondence.
• Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.
• Enter and manage program-related data, ensuring accuracy and completeness.
• Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.
• Provides assistance with the program's financial operations.

Qualifications

Education

High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred. Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Experience Administrative or program support experience. 0-1 year required

Knowledge, Skills and Abilities

• Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
• Basic financial/accounting skills.
• Strong oral and written communication skills.

Additional Job Details (if applicable)

The Harvey Research and Education Program within the Mass General Brigham Heart and Vascular Institute seeks a Program Coordinator to provide comprehensive administrative support across our education, training, and research portfolios.

Reporting primarily to Dr. Mandeep R. Mehra, the William Harvey Chair in Advanced Cardiovascular Medicine at MGB, and Professor of Medicine at Harvard Medical School, the Coordinator will support a broad scholarly enterprise.

This is a unique opportunity to contribute to one of the foremost research programs in advanced heart disease worldwide.

Key Responsibilities

Education and Training Support

Coordinate production and dissemination of educational content, including podcasts, newsletters, video teaching blogs, and journal clubs Manage scheduling, logistics, and communications for educational programming Maintain content calendars and support program faculty in the timely delivery of teaching materials

Research Program Administration

Oversee administrative activities for the research fellowship program, including recruitment logistics, onboarding, and trainee support Provide operational support to the clinical outcomes unit and clinical trials portfolio Assist faculty in conducting scholarly work across regulatory, operational, and policy-based activities

Collaborative and Multicenter Coordination

Coordinate multicenter collaborative strategies and communications with partner institutions Support enterprise-wide research initiatives and cross-program alignment Facilitate meetings, track deliverables, and maintain documentation for collaborative projects

Remote Type: Hybrid

Work Location: 75 Francis Street

Scheduling Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range $19.81 - $28.30/Hourly Grade 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package.

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Combat disease. Hold a hand. Help people. Impact the world.

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.