OCR CCI Research Program Coordinator

Mass General Brigham Incorporated; Boston, Northern (MA, KY); Hybrid; USD 26,000 - 39,000; Full time

Job summary

Mass General Brigham’s Center for Clinical Investigation (CCI) seeks a Research Program Coordinator to support outpatient research visits, data collection, and study scheduling at the Brigham and Women’s Hospital. The role involves independent work under supervision, ensuring efficient, compliant operations for clinical investigations.

You will assist with patient preparation, data entry, confidentiality, and coordination across CCI units, while maintaining readiness, supplies, and timely

Qualifications

• Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
• Basic financial/accounting skills.
• Strong oral and written communication skills.

Responsibilities

• Greet outpatient research subjects at CCI location, check subjects in and out, notify investigators/study that subjects have arrived, and facilitate visit to ensure quality and a positive experience.
• Collect subject information at the time of check in and update subject record.
• Prepare patients for their visit, examination, procedure, and/or treatment in accordance with established procedures. Document the reason for the visit based on information from the patient; use accurate medical terminology in documentation.
• Maintain patient confidentiality and understand related legal requirements for release of patient information.
• Maintain outpatient rooms and ensure supplies/linens are available for all research studies.
• Assist in monitoring expiration dates and maintenance schedules for supplies.
• Assist in maintaining medical supply inventories, monitoring expiration dates.
• Order administrative and processing supplies for outpatient units; track stocking.
• Perform receptionist and clerical duties to support efficient operation of the practice.
• Support various projects and assist with administrative and research duties as needed.
• Continuously assess and improve the efficiency of systems and processes in conjunction with CCI Administrators.
• Maintain knowledge of Federal (HIPAA, GCP, FDA) and state/federal regulations governing human subject research; attend educational seminars.
• Ensure compliance with BWH, JCAHO, NCRR, OSHA, DPH, and other regulations.
• Assist in data compilation and preparation for internal/external constituents.
• Verify check-in and check-out times.
• Support census activities and monthly reporting for CCI units.
• Collaborate with CCI groups on reporting for Harvard Clinical and Translational Science Center.
• Receive outpatient scheduling requests via email and schedule subjects based on room availability in CCI Centers.
• Assist inpatient scheduling by monitoring requests and coordinating with CCI Nurse Manager or inpatient unit coordinator.
• Provide scheduling support to Tower 9AB Research Unit Coordinator as needed.
• Communicate with study teams and CCI administration about scheduling discrepancies.
• Respond to visit requests within 24 hours.
• Undertake special projects as assigned.

Skills

Prioritization & time management

Project management

Written and verbal communication

Education

High School Diploma or Equivalent

Associate's Degree preferred

BA or BS strongly preferred

Health Care Administration background preferred

Experience in academic health center preferred

Job description

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The mission of the Center for Clinical Investigation (CCI) is to strengthen the culture for clinical research at the Brigham and Women’s Hospital, by building services helpful to clinical investigators and facilitating the success of individual investigators. Working very independently and under very general supervision from a manager, provides support to clinical research studies. May be responsible for the following activities: making independent judgment of study related visits on the outpatient floors, advising study teams of the implementation of the research visits, scheduling potential participants for clinical trials, maintaining and updating data generated by the study, and overseeing the work of more entry level staff. Under supervision of the CCI Outpatient Manager, the Research Program Coordinator is responsible for overseeing the scheduling, tracking, and collection of data for research subjects in the CCI outpatient units, maintaining unit readiness for visits, optimizing CCI resources in support of visits, and assisting as needed on special CCI projects.

Principal Duties And Responsibilities

• Greet outpatient research subjects at CCI location, check subjects in and out, notify investigators/study that subjects have arrived, and facilitate visit to ensure quality and a positive experience.
• Collect subject information at the time of check in and update subject record.
• Prepare patients for their visit, examination, procedure, and/or treatment in accordance with established procedures. As instructed, document the reason for the visit based on information received from the patient. Use recognized and accurate medical terminology and abbreviations in all documentation.
• Understand, respect and demonstrate patient confidentiality in all endeavors. Understand the legal ramifications of violating any component of patient confidentiality. Understand and demonstrate the protocol and related procedures for the release of patient information.
• Maintain outpatient rooms and ensure that necessary supplies/linens are available for all research studies.
• Assist in monitoring relevant expiration dates and established maintenance schedules.
• Assist in maintaining medical supply inventories, including monitoring relevant expiration dates.
• Order all administrative and processing supplies for the outpatient units. Track all supplies and ensure stocking is adequate and consistent.
• Perform receptionist, clerical and other functions as needed to support the efficient operation of the practice, unless such duties are specifically prohibited or by any relevant statue or regulation or unless such duties require other certification or training which has not been achieved.
• All other projects and assists with other administrative and research operational duties on an as needed basis, in a manner consistent with BWH etiquette.
• In conjunction with the CCI Administrators, continuously assess and improve the efficiency of systems and processes.
• Maintain a current knowledge of Federal (HIPPA, GCP, FDA, etc) State, and Hospital Laws, Regulations, and guidelines governing human subject research: attends educational and professional seminars.
• Assure Compliance with BWH, JCAHO, NCRR, OSHA, DPH, and state and federal regulations.
• Assist in the compilation and preparation of data as requested from internal and external constituents.
• Verify check in and out times.
• Support census activities.
• As assigned, assist in the creation of monthly reports of usage at the CCI’s Inpatient and Outpatients Units.
• Work with CCI groups to complete all reporting requirements related to the Harvard Clinical and Translational Science Center.
• Backup to receive outpatient research scheduling requests via e-mail and schedule subjects appropriately, based on the availability of rooms at the CCI Research Outpatient Centers.
• Assist inpatient scheduling activities including monitoring requests via e-mail; tracking progress and assisting CCI Nurse Manager or inpatient unit coordinator to facilitate the process.
• Provide scheduling support to the Tower 9AB Research Unit Coordinator, as needed.
• Communicate with study teams and CCI administration regarding scheduling discrepancies and issues.
• Respond to all visit requests within 24 hours.
• Undertake special projects assigned.

Education

• High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred.
• B.A or B.S strongly preferred.
• Health Care Administration background strongly preferred.
• Relevant experience in academic health center is preferred.
• Knowledge of and experience with research related activities preferred.

Can this role accept experience in lieu of a degree? No Experience Administrative or program support experience. 0-1 year required Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

• Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
• Basic financial/accounting skills.
• Strong oral and written communication skills.

Additional Job Details (if applicable)

• Remote Type: Onsite
• Work Location: 221 Longwood Avenue
• Scheduled Weekly Hours: 40
• Employee Type: Regular
• Work Shift: Day (United States of America)
• Pay Range: $19.81 - $28.30/Hourly
• Grade: 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

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