Program Coordinator

Georgia 4-H

Athens (GA)

On-site

USD 45,000 - 55,000

Full time

11 days ago

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Job summary

University of Georgia is seeking a Program Coordinator to support the planning and logistical execution of Executive Education programs. This role handles preparation of instructional materials, coordination of facilities and catering, and on-site program execution to ensure consistent, professional delivery.

You will work with the Associate Director of Program Operations and staff to manage timelines, participant materials, and event spaces, ensuring efficiency from planning to post-session

Qualifications

Bachelor’s degree in a related field or equivalent.
Strong organizational skills and attention to detail.
Ability to coordinate multiple logistical tasks simultaneously.
Strong written and verbal communication skills.
Ability to work collaboratively across teams in a fast-paced environment.
Proficiency in Microsoft Office applications including Word, Excel, and Outlook.

Responsibilities

Coordinate logistical preparation for Executive Education programs including classroom reservations, catering coordination, and instructional materials preparation.
Prepare participant materials including rosters, name badges, signage, printed materials, and program packets.
Coordinate shipping and preparation of program materials for on-site and off-site delivery.
Assist with vendor coordination related to catering, facilities, printing, and other delivery logistics.
Maintain operational checklists and timelines to ensure logistical readiness for upcoming programs.

Skills

Organization

multitask coordination

Written/verbal communication

Team collaboration

MS Office (Word, Excel, Outlook)

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Job description

Posting Details

Posting Number S15924P Working Title Program Coordinator Department Terry-Executive Education About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Typically, Monday through Friday 8:00 am – 5:00 pm

Advertised Salary $50,000 + Commensurate with Experience Posting Date 10/16/2026 Open until filled Yes Closing Date Proposed Starting Date 12/01/2026 Special Instructions to Applicants Location of Vacancy Atlanta Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Academic Program Coord I FLSA Exempt FTE 1.00 Minimum Qualifications

Bachelor’s degree in a related field or equivalent

Preferred Qualifications Position Summary

The Program Coordinator supports the operational planning and logistical execution of Executive Education programs across a high volume of both custom corporate engagements and open enrollment offerings. This role assists with the preparation and coordination of program logistics to ensure that Executive Education programs are delivered with consistency, professionalism, and operational efficiency.

The Program Coordinator works closely with the Associate Director of Program Operations and program delivery staff to prepare instructional materials, coordinate facilities and catering, manage participant materials, and support on-site program execution. This role is responsible for implementing logistical elements required for successful program delivery and ensuring that operational timelines and preparation milestones are met.

Knowledge, Skills, Abilities And/or Competencies

Strong organizational skills and attention to detail.
Ability to coordinate multiple logistical tasks simultaneously.
Strong written and verbal communication skills.
Ability to work collaboratively across teams and respond to operational needs in a fast-paced environment.
Proficiency in Microsoft Office applications including Word, Excel, and Outlook.

Physical Demands

Working in a normal office environment.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Program Logistics Coordination

Coordinate logistical preparation for Executive Education programs including classroom reservations, catering coordination, and instructional materials preparation.
Prepare participant materials including rosters, name badges, signage, printed materials, and program packets.
Coordinate shipping and preparation of program materials for both on-site and off-site program delivery.
Assist with vendor coordination related to catering, facilities, printing, and other delivery logistics.
Maintain operational checklists and timelines to ensure logistical readiness for upcoming programs.

Program Materials & Facilities Preparation

Prepare and distribute instructional materials and learning resources required for program delivery.
Coordinate classroom setup including seating arrangements, technology preparation, and materials placement.
Support preparation of facilities and event spaces prior to program delivery.
Ensure delivery materials are organized and available for faculty, participants, and program managers.

Program Delivery Support

Provide operational support during program delivery to ensure logistics run smoothly.
Assist program delivery staff with participant check-in, materials distribution, and classroom coordination.
Monitor logistical needs during program execution and respond to operational requests.
Coordinate post-session materials collection and preparation for subsequent sessions when applicable

Program Documentation & Administrative Support

Maintain organized records related to program logistics, vendor coordination, and operational documentation.
Assist in maintaining program planning documentation and operational templates.
Support preparation of internal logistics reports and operational updates as requested.

Other Duties

Responsible for other projects as assigned by the Associate Director of Program Operations or Director of Operations & Learner Experience, based on operational needs and organizational priorities.

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Dennis Lanham Recruitment Contact Email lanham@uga.edu Recruitment Contact Phone

Posting Specific Questions

* How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource) (Open Ended Question)

Applicant Documents

Required Documents