Program Coordinator

University of Georgia; Atlanta (GA); On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Georgia in Atlanta is seeking a Program Coordinator to manage logistics for Executive Education programs, including room reservations, catering, and materials.

You will prepare participant materials, coordinate shipping, assist with vendor coordination, and maintain detailed operational checklists to ensure timely delivery. This role requires strong organization and communication within a fast-paced environment.

Qualifications

• Bachelor’s degree in a related field or equivalent.
• Strong organizational skills and attention to detail.
• Ability to coordinate multiple logistical tasks simultaneously.
• Strong written and verbal communication skills.
• Ability to work collaboratively across teams in a fast-paced environment.
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.

Responsibilities

• Coordinate logistical preparation for Executive Education programs including classroom reservations, catering coordination, and instructional materials preparation.
• Prepare participant materials including rosters, name badges, signage, printed materials, and program packets.
• Coordinate shipping and preparation of program materials for both on-site and off-site program delivery.
• Assist with vendor coordination related to catering, facilities, printing, and other delivery logistics.
• Maintain operational checklists and timelines to ensure logistical readiness for upcoming programs.

Skills

Organizational skills

Coordination of tasks

Written and verbal communication

Cross-team collaboration

MS Office proficiency

Education

Bachelor’s degree or equivalent

Tools

MS Office

Job description

Program Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Details Posting Number S15924P Working Title Program Coordinator Department Terry-Executive Education About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Typically, Monday through Friday 8:00 am – 5:00 pm Advertised Salary $50,000 + Commensurate with Experience Posting Date 10/16/2026 Open until filled Yes Closing Date Proposed Starting Date 12/01/2026 Special Instructions to Applicants Location of Vacancy Atlanta Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( [e-mail] ). USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02 .

Position Information

Title Academic Program Coord I FLSA Exempt FTE 1.00 Minimum Qualifications Bachelor’s degree in a related field or equivalent Preferred Qualifications

Knowledge, Skills, Abilities and/or Competencies

• Strong organizational skills and attention to detail.
• Ability to coordinate multiple logistical tasks simultaneously.
• Strong written and verbal communication skills.
• Ability to work collaboratively across teams and respond to operational needs in a fast-paced environment.
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.

Physical Demands

Working in a normal office environment. Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities

• Program Logistics Coordination:
  • Coordinate logistical preparation for Executive Education programs including classroom reservations, catering coordination, and instructional materials preparation.
  • Prepare participant materials including rosters, name badges, signage, printed materials, and program packets.
  • Coordinate shipping and preparation of program materials for both on-site and off-site program delivery.
  • Assist with vendor coordination related to catering, facilities, printing, and other delivery logistics.
  • Maintain operational checklists and timelines to ensure logistical readiness for upcoming programs.

  Percentage of time 40

• Program Materials & Facilities Preparation:
  • Prepare and distribute instructional materials and learning resources required for program delivery.
  • Coordinate classroom setup including seating arrangements, technology preparation, and materials placement.
  • Support preparation of facilities and event spaces prior to program delivery.
  • Ensure delivery materials are organized and available for faculty, participants, and program managers.

  Percentage of time 25

• Program Delivery Support:
  • Provide operational support during program delivery to ensure logistics run smoothly.
  • Assist program delivery staff with participant check-in, materials distribution, and classroom coordination.
  • Monitor logistical needs during program execution and respond to operational requests.
  • Coordinate post-session materials collection and preparation for subsequent sessions when applicable

  Percentage of time 20

• Program Documentation & Administrative Support:
  • Maintain organized records related to program logistics, vendor coordination, and operational documentation.
  • Assist in maintaining program planning documentation and operational templates.
  • Support preparation of internal logistics reports and operational updates as requested.

  Percentage of time 10

• Other Duties: Responsible for other projects as assigned by the Associate Director of Program Operations or Director of Operations & Learner Experience, based on operational needs and organizational priorities.

  Percentage of time 5

Contact Information

Recruitment Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Dennis Lanham

Recruitment Contact Email: [e-mail]

Recruitment Contact Phone:

Applicant Documents

Required Documents

• Cover Letter
• Resume/CV
• List of References with Contact Information

Optional Documents