Program Coordination Specialist

State of Iowa - Executive Branch; Ames (IA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Competitive pay and benefits package

IPERS Retirement Package with employer

Optional 401A plan with employer

Employee Discount Programs

Paid time off and holidays

Job summary

State of Iowa - Executive Branch in Ames, IA seeks a Program Support Assistant to provide administrative coordination, data management, and follow-up support for finance, equipment, purchasing, software renewals, and projects. The role emphasizes accuracy, timely processing, and collaboration with multiple stakeholders.

The position requires handling Workday transactions and routine reporting, offering growth and stability within the Iowa DOT.

Qualifications

• One year of full-time work experience in general office, clerical, data entry/processing, or related work.
• A total of one year of education and/or full-time experience (as described above), where thirty semester hours of accredited college or university coursework equals one year of experience.
• Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1.

Responsibilities

• Provide day-to-day administrative support for financial, equipment, purchasing, software renewal, and project-related activities.
• Enter, update, review, and validate information in computerized systems and prepare recurring reports and tracking tools.
• Maintain tracking systems for equipment requests, purchases, software renewals, and other assigned activities.
• Coordinate meetings, prepare reports and supporting materials, document action items, and communicate information to finance teams, portfolio coordinators, project sponsors.
• Follow established procedures for Workday transactions, purchasing activities, software renewals, and related administrative processes.

Skills

General office experience

Data entry

Clerical tasks

Job description

State of Iowa - Executive Branch in Ames, IA seeks a Program Support Assistant to provide administrative coordination, data management, and follow-up support for finance, equipment, purchasing, software renewals, and projects. The role emphasizes accuracy, timely processing, and collaboration with multiple stakeholders.

The position requires handling Workday transactions and routine reporting, offering growth and stability within the Iowa DOT.