Program Controls & Operations Manager

6BO IAP World Services, Inc.; United States; On-site; USD 120,000 - 180,000; Full time

Job summary

Intrepid Acquisition Holdings, LLC is seeking a Program Controls & Operations Manager to establish and maintain integrated controls for cost, schedule, procurement, and performance across complex programs. You will provide leadership with visibility into costs, resources, risks, and overall performance.

The role requires 8+ years in program controls with strong Excel, ERP, and Primavera P6 skills, and a track record of actionable recommendations to improve forecasting and delivery.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field; relevant experience may be considered.
• 8+ years of progressive experience in program controls, project controls, or related areas; complex programs experience.

Responsibilities

• Establish and maintain integrated program controls for cost, schedule, scope, resources, procurement, risk, and overall program performance.
• Develop and manage budgets, forecasts, cost models, financial plans, and variance analyses.
• Monitor performance against budgets, schedules, milestones, and requirements; identify variances and risks; recommend actions.
• Create program schedules, dashboards, forecasts, status reports, and executive presentations.
• Evaluate resource requirements and procurement lead times; assess impacts on cost/schedule.
• Coordinate procurement planning with procurement, contracts, and program management.
• Support vendor evaluations, contracts, and subcontract requirements.
• Monitor supplier performance against cost, schedule, and quality requirements.
• Assess impacts of proposed changes and support decision-making processes.
• Develop cost estimates and business cases to support funding and allocation.

Skills

Budgeting & Forecasting

Excel Proficiency

ERP Systems

EVMS / Earned Value

Scheduling (Primavera P6)

Stakeholder Communication

Procurement Coordination

Contract Administration

Education

Bachelor's degree in Business Administration/Finance/PM

Tools

Primavera P6

ERP Software

BI Dashboards

Job description

The Program Controls & Operations Manager is responsible for establishing and maintaining the financial, schedule, operational, procurement, and performance controls necessary to support successful program execution. This position provides program leadership with visibility into cost, schedule, commitments, resources, risks, and overall program performance and supports the development of integrated plans and controls across complex program activities. Serving as a senior individual contributor, the Manager works across Program Management, Finance, Procurement, Contracts, Legal, vendors, and other internal stakeholders to coordinate program requirements, evaluate performance, identify risks, and support timely and informed business decisions. The position combines program controls, operational planning, financial analysis, procurement coordination, and performance management to strengthen accountability, improve forecasting and execution, and support compliant delivery of program requirements.

KEY RESPONSIBILITIES

• Establish and maintain integrated program controls for cost, schedule, scope, resources, procurement, risk, and overall program performance.
• Develop and manage program budgets, forecasts, cost models, financial plans, and variance analyses, including monitoring commitments, obligations, expenditures, accruals, and available funding.
• Monitor actual and forecasted performance against approved budgets, schedules, contractual requirements, milestones, and program objectives; identify variances, risks, and emerging trends and recommend corrective actions.
• Develop and maintain program schedules, milestones, performance measures, dashboards, forecasts, status reports, and executive-level presentations to provide clear visibility into program performance.
• Support program and operational planning by evaluating resource requirements, sequencing activities, dependencies, constraints, procurement lead times, and potential impacts to cost and schedule.
• Coordinate procurement planning and execution in partnership with Procurement, Contracts, Program Management, and other stakeholders to ensure goods and services are appropriately planned, sourced, authorized, and delivered in support of program requirements.
• Support sourcing activities, vendor evaluations, purchase and subcontract requirements, procurement schedules, and contract coordination consistent with organizational policies and program requirements.
• Monitor supplier, contractor, and vendor performance against cost, schedule, quality, deliverables, milestones, and other performance requirements.
• Assess the financial, schedule, procurement, resource, and operational impacts of proposed program changes and support change-control and decision-making processes.
• Perform cost, schedule, operational, and performance analyses to identify trends, risks, opportunities, and potential impacts to program objectives.
• Develop business cases, cost estimates, planning scenarios, and other analyses necessary to support program decisions, funding requirements, and resource allocation.
• Coordinate across Program Management, Finance, Procurement, Contracts, Legal, technical teams, vendors, and other stakeholders to resolve issues and maintain alignment between program requirements and execution.
• Establish and improve standardized program-control processes, reporting structures, tools, templates, and performance measures to strengthen consistency, data quality, accountability, and management visibility.
• Ensure program-control, financial, procurement, and contract activities are performed in accordance with applicable policies, contractual requirements, regulatory requirements, and internal controls.
• Support audit readiness, program reviews, customer reporting, and other internal or external reviews as required.

EDUCATION & EXPERIENCE

Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain Management, Project Management, Engineering, Construction Management, or a related field. Equivalent combinations of education and relevant experience may be considered.

8+ years of progressively responsible experience in program controls, project controls, program operations, financial management, procurement, contract management, project management, or a related discipline. Demonstrated experience supporting complex programs or portfolios involving multiple projects, stakeholders, vendors, contractual requirements, or funding sources. Experience developing and managing budgets, forecasts, cost estimates, schedules, performance measures, and variance analyses. Demonstrated ability to analyze financial, schedule, operational, and performance data and translate findings into actionable recommendations. Experience coordinating procurement, vendor, contractor, or subcontract activities in support of program or project requirements. Experience developing management reports, dashboards, forecasts, business cases, and executive-level presentations. Strong understanding of program and project controls, budgeting, forecasting, scheduling, risk management, procurement, and contract administration principles. Demonstrated ability to independently manage complex priorities, coordinate across functional organizations, and influence outcomes without direct supervisory authority. Advanced proficiency with Microsoft Excel and experience with ERP, financial, procurement, scheduling, project-management, or business-intelligence systems. Strong written and verbal communication skills, including the ability to communicate complex program and financial information to technical and non-technical stakeholders.

PREFERRED QUALIFICATIONS

• Experience supporting federal government, government contracting, infrastructure, engineering, construction, facilities, capital programs, or other complex project environments.
• Experience with integrated cost and schedule management, earned value management, lifecycle cost analysis, cost forecasting, or project controls.
• Experience with Primavera P6 or comparable scheduling and project-control systems.
• Experience supporting complex procurements, subcontractors, contractors, vendors, or third-party service providers.
• Experience developing or implementing standardized program-management or program-control processes, tools, reporting structures, or governance frameworks.
• Professional certification such as PMP, CPCM, CPSM, EVP, PSP, or related certification.

SECURITY CLEARANCE

Active Secret Required

Intrepid Acquisition Holdings, LLC www.intrepidgs.com Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

At Intrepid Global Solutions, we lead the way in mission-critical support where others can not or will not. With over 65 years of expertise supporting defense and national security missions, Intrepid Global Solutions excels in contingency operations, air traffic management, logistics, facilities management, information technology, and engineering services. Operating across 110+ locations in 27 countries, we are renowned for navigating the most challenging environments. Certified in ISO and NIST standards, we provide reliable, mission-critical solutions to both U.S. and international government agencies, ensuring success in every global mission.

Unrivaled Commitment. Global Solutions.