Program Contract Manager

MACNY's Job Board; City of Syracuse (NY); On-site; USD 70 - 80,000; Full time

Job summary

MACNY seeks a Program Contract Manager who will manage the process of the administration of contracts, ensuring effective operational compliance, budget adherence, and successful contract project delivery for statewide partners.

This role combines strategic planning with hands-on execution, collaborating across departments to maximize grant deliverables and maintain compliance with federal, state, and private funders.

Qualifications

• Bachelor’s degree in business, public administration, or accounting with 3+ years in nonprofit setting.
• Experience in grant management and working with legal contract resolutions.
• Experience managing contracts using tracking software.

Responsibilities

• Assemble internal budget workbooks and justify proposals.
• Ensure all award documents meet compliance standards.
• Oversee administrative and financial aspects of awarded grants.
• Prepare and manage contract documents including subcontracts and amendments.
• Coordinate with program, finance, and legal teams on grant terms.
• Maintain records of grant-related documents and reports.
• Monitor grant progress, milestones, and deliverables.
• Drive efficiency and process improvements in contract management.

Skills

Grant management

Contract administration

Budgeting

Financial reporting

Multitasking

Time management

Communication

Relationship building

Education

Bachelor's degree in business/public administration/accounting

Tools

Microsoft Office

Adobe

Job description

Overview

The Manufacturers Association of Central New York (MACNY) seeks a Program ContractManager who will manage the process of the administration of contracts, ensuring effective operational compliance, budget adherence, and successful contract project delivery for statewide partners. This role requires both strategic planning and operational execution, with close collaboration across departments to maximize grant deliverables.

Responsibilities

Supervisory Responsibilities:

• This position has no direct supervisory responsibilities.

Duties/Responsibilities:

• Assemble internal budget workbooks as needed, familiar with cost estimates, and justifications for proposals.
• Ensure all award documents meet compliance and policy standards.
• Oversee all administrative and financial aspects of awarded grants, including support contract performance tracking and compliance monitoring.
• Prepare, take ownership and manage contract documents such as subcontracts, consultant agreements, and amendments.
• Coordinate with program, finance, and legal teams to ensure grant terms and organizational policies are met.
• Analyze, resolve, and execute winning solutions collaborating with applicable parties or resources for program contract issues or discrepancies.
• Maintain accurate records and catalogs of all grant-related documents, including financial details and compliance reports.
• Understand grant project progress, deliverables, and milestones in line with contract expectations.
• Manage contract discrepancies promptly with effective resolution.
• Ensure adherence to all grant agreements, MOUs, and regulatory requirements maintaining full compliance.
• Maintain professional relationships with grantmaking organizations and stakeholders.
• Provide training and guidance to staff on grant and contract management processes.
• Drive continuous improvement initiatives to increase efficiency, reduce cycle times, and enhance service delivery.
• Other duties as assigned.

Remote Position

No

Min Compensation

USD $70.00/Yr.

Max Compensation

USD $80,000.00/Yr.

Required Skills/Abilities:

• Proven experience in nonprofit grant management and contract administration.
• Strong knowledge of grant writing, budgeting, and financial reporting.
• Ability to manage multiple projects and meet deadlines.
• Excellent organizational, communication, and analytical skills.
• Solid understanding of compliance requirements for federal, state, and private funders.
• Ability to quickly learn projects and seeks clarification on project activities as needed.
• Proficient with Microsoft Office Suite and related software such as Adobe.
• Strong relationship building skills working with internal and external partners.
• Contract experience with working with legal entities.

Education and Experience:

• Bachelor’s degree in business, public administration, or accounting with 3 plus years working in a non-for-profit setting.
• Experience in Grant management and working with legal contract resolutions.
• Experience managing contracts using effective tracking software to accurately share data as needed.

Physical Requirements:

• Working conditions are typical for an office environment.
• Prolonged periods of sitting and working on a computer.
• Office hours Monday - Friday, 8:30am - 5:00pm and have flexibility in availability to support occasional activities outside of regular business hours.
• Must be able to successfully pass a background check.
• Valid driver’s license

Company Website

https://www.macny.org/

Company Profile

The Manufacturers Association of Central New York (MACNY) is a not-for-profit 501(c)(6) association representing over 300 businesses and organizations across Central and Upstate New York. About three-quarters of MACNY’s members are industrial companies with the remaining members consisting of accounting firms, insurance agencies, law firms, financial institutions, and other service providers that support manufacturers.

MACNY members supply the region, nation, and world with a variety of products and services. Distributed across 26 counties in Central and Upstate New York, MACNY’s member companies employ over 50,000 workers.

For members and the community, MACNY’s staff provides a wide range of services, including training and leadership development, networking events, workforce development, human resources services, advocacy, energy and purchasing solutions, and organizational growth services and consulting. This portfolio is designed to provide members with the tools, information, people, and resources they need to compete in the global market.

MACNY employment practices and procedures and conditions of employment are administered without discrimination on the basis of race, color, creed, religion, sex, sexual orientation, age, marital status, national origin, ancestry, genetic characteristics, medical conditions, status as a victim of domestic violence, veteran status, special disabled veteran or disability, or non-job-related felony conviction record (or any other legally protected status) including, but not limited to, recruiting, hiring, promotion, training, compensation, benefits, retention and termination in accordance with applicable federal laws.