Contracts and Grants Accounting Manager

Michael Page; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement plan

Paid holidays and generous PTO

Job summary

Michael Page is seeking a Contracts and Grants Accounting Manager in New York City to support finance operations and manage complex government grants. The role will require overseeing grants administration, voucher submissions, budgeting, and compliance across various funding sources.

The ideal candidate will have a Bachelor’s degree in Accounting or Finance, with at least 3 years of experience in grants accounting. Responsibilities include ensuring compliance, managing daily voucher processing, and supporting financial audits.

The position offers a competitive salary and a range of benefits, including health coverage and retirement plans.

Qualifications

• 3+ years of relevant grants and contracts accounting experience.
• Prior experience managing government grants and vouchers.
• Strong understanding of city, state, and federal grant funding processes.

Responsibilities

• Manage daily voucher processing for government grants and contracts.
• Oversee grants administration across city, state, and federal funding sources.
• Ensure timely and accurate voucher submissions through various agency portals.

Skills

Grants and contracts accounting

Government grants management

Financial reporting

Budgeting

Microsoft Excel

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Voucher submission portals (HHS, SFS, Passport)

FUND EZ

Job description

Our client is one of New York City's largest hunger relief organizations, providing critical food assistance, case management, senior food services, nutrition education, and hygiene support programs across the city. The organization operates with a holistic mission focused on reducing hunger while promoting dignity, health, and self-sufficiency within underserved communities.

Client Details

They are now looking to hire a Contracts and Grants Accounting Manager to support the finance function and oversee grants administration, vouchering, budgeting, and compliance activities across city, state, and federal funding sources.

This role reports directly into the Controller and sits within the Grants and Contracts division alongside a broader accounting and finance team. The successful candidate will play a key role in managing complex government grants while partnering closely with Program, Development, and Operations teams. The role is primarily office-based in Manhattan (Harlem) with flexibility for 1 remote day once established in the position. They are ideally looking for a candidate with prior experience within companies that are Not For Profit and Charities.

Description

The successful Contracts and Grants Accounting Manager will:

• Manage daily voucher processing for government grants and contracts
• Oversee grants administration across city, state, and federal funding sources
• Ensure timely and accurate voucher submissions through various agency portals
• Work closely with funders and agencies including DYCD, Department of Health, and OTDA
• Monitor grant spending to ensure compliance with funder requirements and internal policies
• Develop and maintain grants and contracts calendars to track reporting deadlines and deliverables
• Partner with Program and Development teams on grant budgeting and budget modifications
• Conduct monthly financial review meetings with Program leads
• Support annual budgeting processes through financial analysis and recommendations
• Assist with annual audits including A133 and other compliance-related audits
• Manage Accounts Receivable processes and oversee collections activities
• Review journal entries, vouchers, and financial documentation for accuracy and compliance
• Supervise a Grants and Contracts Specialist/Junior Associate
• Respond to funder inquiries and resolve discrepancies or compliance issues
• Collaborate cross-functionally with Food Programs, Operations, Development, and Finance teams
• Support grant-related reporting on a monthly, quarterly, and annual basis
• Assist with broader accounting functions and finance initiatives as required

Profile

The successful Contracts and Grants Accounting Manager will have:

• Bachelor's degree in Accounting, Finance, or related field
• 3+ years of relevant grants and contracts accounting experience
• MUST have prior experience managing government grants and vouchers
• Experience working with agencies such as DYCD, Department of Health, OTDA, or similar entities
• Strong understanding of city, state, and federal grant funding processes
• Hands‑on experience with voucher submission portals including HHS, SFS, Passport, or similar systems
• Solid accounting and financial reporting foundation
• Experience with grant budgeting, budget modifications, and expense allocations
• Prior experience partnering with Programs and Development teams
• Supervisory or leadership experience preferred
• Strong technical skills including Microsoft Excel and financial systems
• Experience within non‑profit organizations highly preferred
• Familiarity with FUND EZ is a plus

Job Offer

• $80,000 - $90,000 base salary
• Medical, dental, and vision coverage
• 403(b) retirement plan
• Paid holidays and generous PTO package
• Employer‑paid life insurance and long‑term disability coverage
• Flexible spending accounts and transit benefits
• Potential long‑term growth opportunities within the finance team
• Opportunity to join a highly respected mission‑driven organization making a tangible impact across New York City

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.