Program Associate, MITM

George Washington University; Washington (District of Columbia); Hybrid; USD 53,000 - 72,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition assistance

Job summary

George Washington University’s MITM department seeks an administrative professional to coordinate a broad range of office and program support activities for the Chair, including meetings, communications, teaching support, and special projects.

The role requires handling faculty affairs, visa processes, travel, and website updates, with a focus on efficiency and cross‑department collaboration.

Qualifications

• Bachelor's degree in an appropriate area; conferred by start date.
• Excellent communication and writing skills; MS Office proficiency.
• Ability to work with minimal direction in a fast-paced environment.

Responsibilities

• Coordinates the data entry of research positions in PA7 and assists with onboarding.
• Provides the MITM Chair with support including written communications.
• Organizes departmental committee meetings; creates agendas and takes minutes.
• Coordinates Chair-led projects; monitors progress and participates in meetings.
• Coordinates Faculty Affairs activities including monthly meetings, reviews, recruitments, promotions.
• Coordinates MITM's teaching activities and prepares reports.
• Manages Chair calendar and travel; assists with facilities requests and purchases.
• Updates MITM and faculty webpages; manages the departmental intranet.

Skills

Data entry

Communication

Visa process

Admin support

Scheduling

Education

Bachelor's degree

Tools

Word/PowerPoint

Microsoft Office Suite

Job description

JOB OVERVIEW

GW's Department of Microbiology, Immunology, and Tropical Medicine (MITM) conducts innovative, fundamental, basic and translational research for HIV/AIDS and neglected tropical diseases. MITM has a strong tradition of training and policy advocacy for these infectious and parasitic diseases, which initiate and perpetuate poverty and suffering worldwide. Additional information on MITM can be found at the following link: http://smhs.gwu.edu/microbiology/

MITM is recruiting an administrative professional to coordinate all organizational and functional activities in support of the regular administrative work performed by the Chair as well as a variety of special projects.

Reporting to the Administrative Manager this position provides coordination and program management on behalf of the Department of Microbiology, Immunology and Tropical Medicine (MITM). This role will serve as a point of contact for the program, will answer program questions from faculty, staff, and students, and will provide functional support for the program administration. Functional support includes organizing scientific meetings and seminars, facilitating all activities related to faculty affairs, supporting MITM's educational activities, coordinating the department communications, and managing a variety of special projects. It also includes answering most inquiries, enrollment guidance, drafting program materials, planning and executing events, tracking spending and processing payments, preparing and analyzing reports, and similar duties. This role is tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. The duties often are administrative in nature including tasks that are routine, and under limited supervision of more senior personnel within the department.

The responsibilities include:

• Coordinates the data entry of research positions in PA7 and assists with the onboarding process of research staff. Coordinates the Visa process as needed.
• Provides the MITM Chair with support to include preparation and coordination of a variety of written communications, including but not limited to department correspondence.
• Organizes and participates in various departmental committee meetings (Faculty, ATP, Education, Space, etc); Creates agendas and take minutes.
• Coordinates various Chair led projects and initiatives. Develops and implements project tasks, monitors and tracks project progress and participates at meetings that affect projects.
• Coordinates the activities related to Faculty Affairs including monthly departmental faculty meetings, faculty annual reviews, new faculty recruitments, new appointments and promotions.
• Coordinates MITM's teaching activities (course catalog, classrooms...) and researches and prepares reports as required by the Chair; Helps facilitate the development of MITM courses.
• Manages Chair calendar and travel and assist with management of facilities requests and repairs. Manages departmental lab coat cleaning contract; Assists with departmental FedEx account and p-card purchases.
• Updates the MITM and faculty webpages as needed, working closely with the SMHS biomedical communications staff. Manages departmental intranet site.

Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Excellent communication and writing skills are preferred as well as proficiency in Microsoft office applications (Word and PPT in particular).
• Superior customer service, discretion and tact are critical to be successful in this position. The incumbent should be able to work with minimal direction, be a good problem solver, and work effectively in a fast-paced and changing environment.

Hiring Range

$52,741.91 - $72,476.48

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: School of Medicine and Health Sciences (SMHS)

Family: Academic Affairs

Sub-Family: Program Administration

Stream: Individual Contributor

Level: Level 1

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday through Friday, 8:30am - 5:00pm

Will this job require the employee to work on site? Yes

Employee Onsite Status: Hybrid

Telework: Yes

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S014472

Required Background Check: Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.