Project Coordinator, Population Health & Health Equity

George Washington University; Washington (District of Columbia); Hybrid; USD 37,000 - 48,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition assistance

Job summary

George Washington University’s School of Medicine and Health Sciences is seeking a Project Coordinator to support the Population Health and Health Equity (PHHE) Pillar. The role focuses on project tracking, workflow management, and internal logistics, serving as the hub between faculty leadership and central SMHS admin teams.

You will manage timelines, documentation, and reporting milestones with a hybrid on-site presence in Washington, DC.

Qualifications

• High school diploma or GED plus 3 years of relevant professional experience, or a Bachelor's degree or higher in a relevant area; degree required by start date.
• Preferred experience in an academic medical center or school of public health supporting executive leadership.
• Familiarity with university administrative systems (Concur, iBuy, EAS, Workday).

Responsibilities

• Serve as the internal project manager for pillar research initiatives and maintain project plans and timelines.
• Coordinate with central SMHS Pre- and Post-Award teams to gather documentation for proposals and grant setups.
• Track post-submission IRB documentation and renewal dates; assist with logistics for Office of Human Research.
• Maintain internal dashboards and reporting schedules across pillar studies.
• Coordinate meetings, site visits, sub-recipient check-ins, and advisory panel sessions.
• Provide executive support including calendar management and complex travel arrangements.

Skills

Administrative experience

Project coordination

Population health knowledge

Education

Bachelor's degree or higher

High school diploma/GED

Tools

Concur

iBuy

EAS

Workday

Job description

JOB OVERVIEW

Founded in 1824, the GW School of Medicine and Health Sciences (SMHS) is the 11th oldest medical school in the country and the first in the nation's capital. Since its establishment, the school has been at the forefront of medical education, research, and health equity initiatives.

The Project Coordinator provides high-level project management, operational support, and administrative coordination for the Population Health and Health Equity (PHHE) Pillar, directly supporting the Senior Associate Dean/Executive Director (SAD/ED) and Associate Dean (AD). This role serves as the internal administrative and logistical hub for the Center for Population Health Sciences and Health Equity and the Clinical Public Health and Population Health Practice Program.

This position focuses on project tracking, workflow management, and operational logistics. The Project Coordinator serves as an internal liaison, working directly with central SMHS Pre- and Post-Award teams, Fiscal Coordinators, and the IRB to ensure pillar project timelines, documentation, and reporting milestones stay on track.

Key Responsibilities & Duties

Research Project Coordination & Operational Liaison

• Serve as the internal project manager for pillar research initiatives, maintaining project plans, tracking task completion, and monitoring timelines across the Center for Population Health Sciences and Health Equity.
• Act as the administrative liaison to central SMHS Pre- and Post-Award teams, gathering required documentation from Principal Investigators (PIs) and facilitating internal workflow so central specialists can execute formal proposal submissions and grant setups.
• Track post-submission IRB documentation, protocol renewal dates, and compliance milestone schedules, assisting PIs with logistical follow-up with the Office of Human Research.
• Maintain internal project dashboards, research progress tracking logs, and reporting schedules across active pillar studies.
• Coordinate logistics for research team meetings, site visits, sub‑recipient check‑ins, and external advisory panel sessions.

Academic Program & Stakeholder Coordination

• Coordinate with SMHS institutes, programs, and administrative units on academic programs, research initiatives, external relations, and other school-wide activities.
• Provide operational support for the Clinical Public Health and Population Health Practice Program, assisting faculty leadership with meeting logistics, course review scheduling, and student/trainee year‑end communications.
• Plan and execute pillar events, academic summits, guest lectures, and faculty committee meetings (including room bookings, catering, AV setup, and minutes).

Pillar Financial & HR Logistics Support

• Assist in managing the budget for the pillar, including non‑sponsored budget tracking, expense projections, and serving as the primary point of contact to coordinate with central SMHS Finance on budgetary issues.
• Process day‑to‑day administrative transactions including honoraria payments, P‑card expense reconciliations, purchase orders, vendor invoices, and travel reimbursements via university systems (e.g., iBuy, Concur, EAS).
• Partner with SMHS HR and relevant hiring managers on staffing actions, the hiring process, onboarding materials, and position setup.
• Act as primary timekeeper for the pillar, processing bi‑weekly timekeeping and leave requests for the SAD/ED and pillar staff.
• Partner with the Office of Faculty Affairs to successfully execute administrative logistics for leadership recruitments, appointments, and faculty onboarding as directed by the SAD.

Executive Support & Operational Execution

• Provide hands‑on executive administrative execution for the Senior Associate Dean/Executive Director and Associate Dean.
• Manage complex executive calendars, scheduling high‑level virtual/in‑person meetings, prioritizing competing requests, and resolving scheduling conflicts.
• Coordinate domestic travel arrangements for leadership, including flights, lodging, local transport, and detailed physical/digital itineraries.
• Track, document, and maintain licensure and Continuing Medical Education (CME) records for leadership.
• Advise pillar staff and faculty on university administrative procedures and organizational policies.
• Organize and maintain executive files, correspondence, meeting agendas, and action‑item tracking logs.

Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a high school diploma/​GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Prior administrative or project coordination experience within an academic medical center, medical school, or school of public health supporting executive‑level leadership (e.g., deans, department chairs).
• Direct hands‑on experience using university administrative systems (such as Concur, iBuy, EAS, or Workday) for travel, expense reconciliation, P‑cards, and purchasing.
• Knowledge of population health and health equity.

Hiring Range

$26.82 - $34.89

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well‑being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

JOB DETAILS

• Campus Location: Foggy Bottom, Washington, D.C.
• College/School/Department: School of Medicine and Health Sciences (SMHS)
• Family: Finance and Business
• Sub‑Family: Project Management
• Stream: Service and Support
• Level: Level 3
• Full‑Time/Part‑Time: Full‑Time
• Hours Per Week: 40
• Work Schedule: Monday through Friday: 8:30 AM-5:00 PM
• Will this job require the employee to work on site?: Yes
• Employee On‑site Status: Hybrid
• Telework: Yes
• Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
• Special Instructions to Applicants: Employer will not sponsor for employment Visa status
• Internal Applicants Only?: No
• Posting Number: S014473
• Job Open Date: 09/18/2026
• Background Screening: Successful Completion of a Background Screening will be required as a condition of hire.
• EEO Statement: The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.