Program Associate, Clinical Placement

George Washington University; Ashburn, Northern (VA, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The George Washington University School of Nursing (GW Nursing) seeks a Program Associate, Clinical Placement, to support the Clinical Placement team and manage student health records for undergraduate and graduate nursing students. You will coordinate placements, maintain compliance portals, and collaborate with program leadership to ensure smooth rotations.

You will build partnerships with clinical sites, update calendars and dashboards, and help with contracts and agreements relevant to

Qualifications

• Bachelor’s degree required; degree may be substituted with education, training and experience.
• Clinical placement and nursing experience preferred.
• Experience reviewing and analyzing contracts preferred.
• Strong attention to detail and communication skills required.

Responsibilities

• Collaborate with Clinical Course Coordinators to identify and place new clinical sites.
• Develop partnerships with hospitals, clinical sites, and community health agencies.
• Oversee clinical portals for student immunization compliance and documentation.
• Maintain compliance tracking spreadsheets and communicate updates to Admissions.
• Notify students of missing requirements and coordinate clinical slots for ABSN/DE MSN.
• Assist with graduate program clinical placements and manage site documentation.
• Process compliance documents, health records, and site training for rotations.
• Coordinate with faculty liaisons on placement requirements and scheduling.
• Maintain clinical calendar, dashboards, and related materials.

Skills

Clinical placement experience

Nursing experience

Contracts analysis

Attention to detail

Excellent communication

Ability to work independently

Education

Bachelor’s degree in an appropriate area of specialization

Job description

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. JOB OVERVIEW

Job Description Summary:

The George Washington University School of Nursing (GWNursing) prepares nurse leaders, providers, and scholars to improve the health of all people by leveraging our presence in the nation’s capital.

GW Nursing is searching for a Program Associate to support our Clinical Placement team. The Program Associate, Clinical Placement, reports to the Director of Clinical Placement and Compliance and works closely with the Associate Dean of Pre-Licensure/ BSN Programs, Director of the ABSN program, Director of the DE MSN program, the Associate Dean for Graduate Programs, and other program faculty to facilitate clinical placements and manage student health records and requirements for all undergraduate nursing students and assigned graduate students.

Responsibilities include:

• Work with Clinical Course Coordinators to identify and facilitate new clinical sites, as appropriate.


• Initiate and maintain partnerships with hospitals, clinical sites, and community health agencies utilized by undergraduate nursing students to complete clinical rotations/preceptorships.


• Provide oversight of clinical portals for student compliance of required immunizations and other mandatory documentation.


• Updates student compliance tracking spreadsheets.


• Updates compliance and communicates information to Admissions.


• Communicate with students about missing requirements.


• Requests clinical slots for ABSN and DE MSN students, including group rotations and individual preceptorships.


• Assist with graduate program clinical placement as needed.


• Complete all required compliance documentation for sites before the start of every clinical rotation (e.g., health records, site paperwork and training).


• Work with faculty liaisons regarding student clinical placement requirements.


• Place pre-licensure students in their clinical rotations each semester in collaboration with clinical coordinators.


• Maintains clear and complete record-keeping of placement and instructor information.


• Communicates placement information to students, including onboarding and compliance requirements, badging, parking, and clinical instructor information.
  • All additional questions pertaining to clinical education and/or units is directed to BSN clinical faculty.


• Maintains clinical calendar and student dashboard, including surveys, guides, and presentation materials.


• Incorporate all relevant information and details into the Core system.


• Assists with the management of School of Nursing clinical contracts and agreements.


• Answer and route phone calls, mail and e-mail messages; may handle wide-range information dissemination.


• Maintain Pre-Licensure Clinical Placement Box folder.

Perform all other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Clinical placement experience preferred.


• Nursing experience preferred.


• Experience reviewing and analyzing legal contracts preferred.


• Excellent attention to detail.


• Excellent communication (both verbal and written) and strong interpersonal skills.


• Ability to work independently.

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:

College/School/Department:

College/School/Department: School of Nursing

Family

Family Academic Affairs

Sub-Family

Sub-Family Program Administration

Stream

Level

Level Level 1

Full-Time/Part-Time:

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule:

Will this job require the employee to work on site?

Will this job require the employee to work on site? Yes

Employee Onsite Status

Telework:

Telework: No

Required Background Check:

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

Internal Applicants Only? No

Posting Number:

Posting Number: S014490

Job Open Date:

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you currently employed with The George Washington University?
  • No
  • Yes


• * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
  • Yes, IEP complete
  • No, still in IEP
  • N/a - not a current GW employee


• * What is your salary range expectation?

  (Open Ended Question)

• * Briefly describe your experience with contract, higher education, and/or clinical placement.

  (Open Ended Question)

Documents needed to Apply

Required Documents

• Resume


• Cover Letter

Optional Documents

Human Resource
Management & Development

2013 H Street, NW, 3rd Floor
Washington, DC 20006