Faculty Affairs Specialist

George Washington University; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The George Washington University is seeking a Faculty Affairs Specialist to support faculty and librarian recruitment from posting to appointment offers. The role serves as the primary contact for GW’s Elements System and collaborates with departments to manage postings, outreach, and applicant screening while ensuring inclusive recruitment practices.

Responsibilities include training on the recruitment process, coordinating PA7 system matters with HRIS, and maintaining online recruitment

Qualifications

• Experience in a recruitment environment or as an HR generalist/specialist with recruitment responsibilities.
• Excellent written and verbal communication skills.
• Ability to multitask and manage multiple stakeholders.

Responsibilities

• Support recruitment for all faculty and librarian positions from posting to hire.
• Work with departments to develop competitive job postings and monitor applicant pools.
• Serve as liaison between applicants and University hiring managers; coordinate with PA7 and HRIS.
• Create and deliver trainings on recruitment processes and inclusive hiring policies.
• Coordinate online recruitment strategy and website content for recruitment pages.

Skills

Recruitment experience

Communication skills

Multitasking

Microsoft Excel

Education

Bachelor’s degree or higher

Tools

Microsoft Excel

Job description

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. JOB OVERVIEW

Job Description Summary:

The Office of Faculty Affairs supports the George Washington University’s continuing commitment to a culturally diverse faculty/librarian workforce and affirmatively promotes inclusive recruitment and employment practices. The office works with administrators, faculty, and librarians in advancing a campus climate that values, attracts and supports a diverse workforce.

The Faculty Affairs Specialist serves an integral role within the department as the primary resource in support of faculty/librarian recruitment activities, shepherding the recruitment process from position availability to the appointment offer, as well as being a primary support of contact for GW’s Elements System.

The primary responsibilities of this position include:

• Supports recruiting efforts for all faculty and librarian positions within the University from posting to hire. Works with departments to develop competitive job positions. Reviews each position and job postings, verifies position qualifications and applicant screening questions, posts positions on GW job site, and with external advertising sources as requested, and monitors applicant pools. Serves as liaison between applicants and University hiring managers. Addresses specific inquiries, as appropriate, about posted positions. Evaluates and processes GW department/library hiring proposals for faculty/librarian positions. Verifies outreach activities to ensure compliance with recruitment plan. Verifies qualifications of finalists through critical review of all application materials, reviews and approves hiring proposals, and coordinates appointment letters with Faculty Personnel. Responsible for full lifecycle of recruitment activity within the University’s Applicant Tracking System, PeopleAdmin (PA7).
• Creates, maintains, and conducts training on University recruitment process. Develops, implements, and monitors inclusive recruitment and selection policies and procedures. Counsels administrators and search committees about University policies and procedures and meeting their obligation to advance a culturally and intellectually diverse workforce. Researches best practices in position announcements to promote diverse applicant pools and active recruitment strategies. Conducts workshops on various aspects of recruitment, outreach, evaluation and selection. Reviews and approves recruitment plans, position announcements and placement, recruitment process summaries and proposed appointment offers.
• Serves as the liaison between Faculty Affairs and Human Resources Information Systems ( HRIS ) on PA7 matters. Takes initiative to identify, meet and facilitate ongoing communication about system needs and client expectations. Provides formal and informal trainings for department users on the navigation of PA7.
• Assists applicants with PA system use. Troubleshoots department and applicant questions/problems (lost passwords, misdirected proposals, etc.).
• Works in partnership with Faculty Affairs leadership to coordinate the online strategy. Coordinates ongoing website maintenance related to the development and implementation of content for recruitment pages.
• Consults with members of GW faculty on transaction protocol, data and requests, in conjunction with the manager.
• Processes faculty relocation requests for new faculty.
• Acts as a primary point of contact for supporting GW’s Elements System
• Provides special project support for departmental, School, and University initiatives as requested.

Participates in special projects and other duties as assigned. The omission of specific duties and projects does not preclude the supervisor from assigning additional responsibilities that are logically related to the position and important to the functioning of Faculty Affairs Operations.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Demonstrated experience working in a recruitment environment and/or as a Human Resources generalist/specialist with recruitment responsibilities.
• Excellent communication skills are required, both written and verbal.
• Must be able to multitask, work well under pressure and manage needs of multiple staff.
• Faculty recruitment experience is a plus.
• Proficiently in Microsoft Suite, specifically Excel.

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:

Foggy Bottom, Washington, D.C.

College/School/Department:

Academic Affairs

Family

Academic Affairs

Sub-Family

Faculty Affairs

Stream

Level

Level 2

Full-Time/Part-Time:

Full-Time

Hours Per Week: 40

Work Schedule:

Will this job require the employee to work on site?

Will this job require the employee to work on site? Yes

Employee Onsite Status

Hybrid

Telework:

Yes

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

No

Posting Number:

S014494

Job Open Date:

10/01/2026

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you currently employed with The George Washington University?
  • No
  • Yes
• * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
  • Yes, IEP complete
  • No, still in IEP
  • N/a - not a current GW employee
• * What is your salary range expectation?

  (Open Ended Question)

Documents needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Human Resource
Management & Development

2013 H Street, NW, 3rd Floor
Washington, DC 20006