Program Associate

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 100,000; Full time

Job summary

An established industry player in higher education is seeking a dedicated Program Associate to support mental health initiatives. This role involves facilitating access to grant opportunities, managing stakeholder relationships, and collaborating on program planning. Ideal candidates will have a strong background in database management, excellent communication skills, and a passion for mental health advocacy. Join a team committed to transforming community support for mental health and contribute to meaningful projects that make a difference in people's lives. This is an opportunity to thrive in a collaborative environment while enhancing your professional skills.

Qualifications

• Minimum 2-3 years of experience in database management.
• Strong analytical skills and ability to work independently.

Responsibilities

• Assist community members in using the Candid Foundation Directory Database.
• Collaborate on planning for foundation-funded mental health programs.

Skills

Database Management

Analytical Skills

Project Management

Communication Skills

Customer Service

Education

Higher Education Degree

Tools

Microsoft Office

Candid Foundation Directory Database

Job description

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General Notes

Established in 1940, the Hogg Foundation for Mental Health envisions a future where the people of Texas thrive in communities that support mental health, resilience, and well-being. The foundation uses various approaches, including access to the Texas Grants Resource Center (TGRC), grantmaking, convening, research, and public policy, to transform how communities promote mental health.

Job Posting Title:

Program Associate

Hiring Department:

Hogg Foundation for Mental Health

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

May 01, 2025

Position Duration:

Expected to Continue Until Apr 30, 2027

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Established in 1940, the Hogg Foundation for Mental Health envisions a future where the people of Texas thrive in communities that support mental health, resilience, and well-being. The foundation uses various approaches, including access to the Texas Grants Resource Center (TGRC), grantmaking, convening, research, and public policy, to transform how communities promote mental health.

The Foundation Initiatives Team (FIT) comprises two components: TGRC and Hogg Programs. TGRC, initiated by Dr. Robert L. Sutherland in 1962, provides critical information and facilitates communication between tax-exempt entities and grantmakers. Hogg Programs leads strategic grantmaking initiatives, convenes stakeholders, and supports grant partners. For more information, visit our website.

Purpose

The Hogg Foundation for Mental Health is seeking a Program Associate to join the Foundation Initiatives Team. This position reports to both the Director of Foundation Initiatives and the TGRC Administrator. The role involves supporting both the TGRC and the Foundation Programs Team. The Hogg Foundation for Mental Health is seeking a Program Associate to provide essential support to the Foundation Initiatives Teams which includes the Texas Grant Resources Center (TGRC) and the Foundation Programs Team. This dual role position, reporting to the Director of Foundation Initiatives and the TRGC Administrator, will be responsible for:

• Facilitating community access to grant opportunities through the TGRC by utilizing the Candid database and other resources.
• Supporting the Foundation Programs Team in the development, management, and monitoring of funding initiatives and stakeholder relationships.
  
  
  

Job Responsibilities

TGRC

• Assist community members in using the Candid Foundation Directory Database to research foundations and grant opportunities.
• Develop and maintain expertise in the Candid Foundation Directory Database.
• Manage scheduling and respond to inquiries about the TGRC.
• Handle virtual appointment requests for database searches.
• Assist with annual survey data to inform future programming.
  
  
  

Program Team

• Collaborate on planning and activities for foundation-funded mental health programs, projects, and initiatives.
• Create timelines, track deliverables, and monitor project progress and outcomes.
• Participate in reviewing grant proposals and selecting new grant partners.
• Occasionally draft written products on mental health and wellness topics.
• Organize and support program-related meetings and events.
  
  
  

Required Qualifications

• Minimum of 2-3 years of database management and a desire to help others access information.
• Prior experience in roles that require direct interaction with the public, stakeholders, or customer service roles.
• The ability to work independently and collaboratively with colleagues, individuals with mental health lived experience, advocates, and other stakeholders.
• Minimum 2-3 years in a role managing multiple tasks and projects simultaneously.
• Strong analytical skills with the ability to problem solve, develop solutions and think strategically about improving processes and outcomes.
• Effective written and verbal communication skills including the ability to clearly convey complex information to multiple audiences.
• Willingness and ability to travel occasionally within Texas.
• Proficiency in Microsoft Office applications and willingness to learn new software.
  
  
  

Preferred Qualifications

• Higher education degree.
• Multilingual.
• Demonstrated interest in mental health, wellness, and/or nonprofit resource development.
  
  
  

Salary Range

$50,000+ depending on qualifications

Required Materials

• Resume/Curriculum Vitae.
• 3 work references with contact information; at least one reference should be from a supervisor.
• Letter of interest.
  
  
  

Working Conditions

General office conditions. Some travel required.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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