Program Assistant, School of Communications

Elon University; Elon (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

28 annual days off

Tuition remission for undergrad

Tuition remission for graduate courses

Retirement plan with 8% contribution

Health, dental and vision insurance

Health clinic onsite

Free campus fitness facilities

Free admission to campus events

Tuition exchange eligibility after 2+2

Job summary

Elon University is seeking a Program Assistant in the School of Communications on Elon Campus. This full-time staff role supports the deans, chairs, faculty, and staff, with front-desk duties, scheduling, and event coordination.

The position requires a Bachelor's degree and computer/software proficiency, and involves coordinating travel, managing the McEwen space, and assisting with student affairs and partnerships. The job emphasizes administrative support and teamwork on campus.

Qualifications

• Bachelor's degree required, with computer and software proficiency.

Responsibilities

• Serve as the point of first contact for visitors to the School of Communications by greeting those who come to the office and answering the phone.
• Provide administrative support for the deans, chairs, faculty and staff.
• Schedule appointments for staff persons located in the student affairs office of McEwen (internship director, the director of student engagement and alumni affairs, and three Student Professional Development Center staff members assigned to communications).
• Assist faculty and staff with instructional supplies, copying and issues.
• Monitor and order office supplies and promotional materials.
• Serve as the McEwen building manager and coordinate with facilities management and IT to resolve maintenance issues.
• Schedule McEwen meeting spaces.
• Work with Admissions on prospective student visitors and special events such as Fellows Weekend.
• Lead all aspects of event planning for School of Communications events.
• Support student affairs, development and industry partnerships through accessing and updating relevant databases.
• Provide support for the Student Media Board and take minutes at the monthly meetings.
• Provide support for the Dean's Student Advisory Board.
• Serve as backup to the administrative team in the dean's office, providing logistical and administrative support as needed.
• Willingness to advise the Unity in Communications student organization is a plus.
• Manage travel itineraries for campus visitors, including booking flights, hotels, and rentals.
• Support School of Communications centers and grant-funded programs (including, but not limited to, the North Carolina Open Government Coalition and the Emerging Journalists Program) and Other duties as assigned. Please attach a Cover Letter to your application.

Education

Bachelor's degree

Job description

Program Assistant, School of Communications

Location: Elon Campus

Title: Program Assistant, School of Communications

Position Type: Staff Full-Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: School of Communications

Location: Elon Main Campus

Position Summary

Program Assistant, School of Communications

The program assistant position in the School of Communications reports to the director of student engagement and special projects & instructor of journalism.

Benefits of Working at Elon

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

Bachelor's degree required, with computer and software proficiency

Job Duties

• Serve as the point of first contact for visitors to the School of Communications by greeting those who come to the office and answering the phone.
• Provide administrative support for the deans, chairs, faculty and staff.
• Schedule appointments for staff persons located in the student affairs office of McEwen (internship director, the director of student engagement and alumni affairs, and three Student Professional Development Center staff members assigned to communications).
• Assist faculty and staff with instructional supplies, copying and issues.
• Monitor and order office supplies and promotional materials.
• Serve as the McEwen building manager and coordinate with facilities management and IT to resolve maintenance issues.
• Schedule McEwen meeting spaces.
• Work with Admissions on prospective student visitors and special events such as Fellows Weekend.
• Lead all aspects of event planning for School of Communications events.
• Support student affairs, development and industry partnerships through accessing and updating relevant databases.
• Provide support for the Student Media Board and take minutes at the monthly meetings.
• Provide support for the Dean's Student Advisory Board.
• Serve as backup to the administrative team in the dean's office, providing logistical and administrative support as needed.
• Willingness to advise the Unity in Communications student organization is a plus.
• Manage travel itineraries for campus visitors, including booking flights, hotels, and rentals.
• Support School of Communications centers and grant-funded programs (including, but not limited to, the North Carolina Open Government Coalition and the Emerging Journalists Program) and Other duties as assigned. Please attach a Cover Letter to your application.