Program Assistant- Departments of Computer Science, Engineering & Physics

Elon Uni Careers; Elon (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Elon University’s Program Assistant for the Departments of Computer Science, Engineering and Physics provides essential clerical and office management support on the Elon Main Campus, coordinating day-to-day operations and supervising student staff. The role interacts daily with faculty, staff, and students and collaborates with the Office of the Dean.

A successful candidate is highly organized, proactive, with strong written and verbal communication, and proficient in Word, Excel, Outlook, and

Qualifications

• HS Diploma and 2–5 years of office experience.
• AA in a related field preferred or equivalent experience.
• Proficiency with Microsoft Office and university platforms.

Responsibilities

• Administrative support and entry/update of information in university systems.
• Provide collaborative supervision for student staff and support hiring.
• Plan itineraries for interviewees and visitors; assist enrollment data tracking.
• Schedule room reservations and participate in special department projects.
• Prepare and edit communications; assist with events and travel planning.
• Assist in budgeting, procure card expenses, and maintain records.
• Foster an inclusive, collaborative campus community and team environment.

Skills

Highly organized

Positive attitude

Flexible

Willing to learn

Good judgment

Strong communication

Team player

MS Office proficiency

Education

HS Diploma

AA preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Title: Program Assistant- Departments of Computer Science, Engineering & Physics

Position Type: Staff Full-Time

Days Per Week: M-F

Hours Per Week: 40

VP Area: School of Engineering and Computing

Location: Elon Main Campus

Position Summary

The Program Assistant for the Departments of Computer Science, Engineering and Physics provides support to faculty, staff, and students within the three departments and coordinates day-to-day operations. This vital member of the Elon University School of Engineering & Computing interacts daily with students, faculty, and staff by providing clerical and office management support, by supervising student employees, and by providing written/oral communications to both internal and external audiences. The position also works closely with the Office of the Dean and other units across the University.

• highly organized and efficient with the ability to balance multiple tasks and responsibilities
• has a positive attitude that contributes to a collaborative culture
• acts with flexibility and patience while remaining calm under pressure
• willingness to learn new skills and programs
• demonstrates good judgment and attention to detail
• comfortable and confident working with students' FERPA-protected information;
• strong written, verbal, and interpersonal communication skills
• ability to work both independently and collaboratively, as part of a team on multiple projects simultaneously
• proficiency with Microsoft products such as Word, Excel, Outlook, and Teams, also able to learn internal University platforms

Benefits of Working at Elon

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon’s personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University’s home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation’s premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one’s identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

HS Diploma and 2-5 years of experience in an office setting

Preferred Education and Experience

Associate's Degree (AA) in a related field and/or experience in education support, non-profit administrative support, other related field, or a combination of education and experience

Knowledge, Skills, and Abilities

A successful candidate will show evidence of:

• ability to prioritize work according to departmental needs, can determine workflow problems and develop solutions, and efficiently execute workflows
• proficiency with computer technology and Microsoft Office applications including Outlook, Teams, Word, and Excel
• willingness/ability to learn new computer programs and software associated with administrative tasks at Elon
• strong oral and written communication skills
• professional and courteous manner and an ability to work harmoniously with other staff, faculty, students and other constituents.
• exceptional time management and organizational skills
• sharp attention to detail with the ability to multitask
• regular attendance and punctuality
• ability to independently plan, organize, and carry out work assignments
• appropriate discretion when handling information that is both sensitive and confidential in nature

Job Duties

• Administrative Support
  • Collect, enter and update information in the university data systems
  • Provide collaborative supervision for student staff members
  • Support departmental hiring processes
  • Plan and manage itineraries for interviewees, special guests, and other visitors
  • Assist with the tracking and distribution of enrollment data
  • Schedule room reservations as needed
  • Participate as needed, in special department projects
  • Attend and participate in staff development opportunities
  • Communicate regularly with departmental faculty, particularly department chairs, to ensure timely handling of both regular and special departmental functions
• Communication & Event Support
  • Assist with the planning and execution of departmental events
  • Carefully prepare, review and edit various types of communications
  • Assist with event and travel planning
• Financial Support
  • Prepare check requests and purchase orders
  • Assist in budget oversight, including monitor and reconcile expenses
  • Manage procurement card expenses and allocations for the departments
  • Process purchase, work, print, and catering orders; maintain financial records
• Community-Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.