Program Assistant - Exercise Science, Neuroscience, and Physics/Astronomy

Elon University; Elon (NC); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Tuition remission

Health insurance

Retirement plan

Health, dental, and vision coverage

Onsite fitness facilities

Tuition remission for dependents

Job summary

Elon University seeks a Program Assistant in Exercise Science, Neuroscience, and Physics/Astronomy to support the Office of the Provost and Academic Affairs on Elon Main Campus. The role involves administrative, clerical, and office management duties, including handling policy information, presentations, records, and visitor support for faculty and staff.

The ideal candidate has a high school diploma and at least two years of office experience, strong organization and communication skills, and

Qualifications

• High school diploma and minimum of 2 years of office experience.
• Strong organizational and communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Provide front office support to the Units represented.
• Maintain the Unit's calendar/schedule and coordinate meetings.
• Maintain the faculty, staff, and department digital records.
• Train and supervise student workers within the Unit.
• Support Unit communications and events and assist with reports.

Job description

Program Assistant - Exercise Science, Neuroscience, and Physics/Astronomy

Location: Elon Campus

Title: Program Assistant - Exercise Science, Neuroscience, and Physics/Astronomy

Position Type: Staff Full-Time

Days Per Week: M-F

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: Elon College, the College of Arts and Sciences

Location: Elon Main Campus

Position Summary

Position involves the performance of a variety of administrative, clerical, and office management duties. Position requires knowledge of College and University policies and procedures to communicate information involving academic programs, functions, and services. Duties performed include using office technology to compile presentations, records, and reports; organizing, maintaining, and distributing information from the office to other units on campus; and greeting/referring/assisting visitors/faculty/staff/others. Completion of work often involves serving as office representative in obtaining, clarifying, and providing information about programs in the College. Position serves as the primary staff assistant to the Chair(s), Program Directors, Dean(s) and faculty in the department(s) and the College.

Benefits of Working at Elon

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

High School Diploma and minimum of 2 years of experience in an office or related environment.

Job Duties

• Provide front office support to the Units represented
• Maintain the Unit's calendar/schedule, anticipate annual cycle of required meetings and reports across academic year and ensure that the Chair completes those items in a timely manner
• Maintain the faculty, staff, and department digital records (annual reports, assessment reports, and external reviews for the department)
• Maintain strict confidentiality related to personnel and student needs
• Assist faculty, as needed, in summarizing department level reports
• On board new faculty and staff within the Unit, including training and meetings with key offices
• Event planning and communication for Unit office(s) (e.g., faculty meetings, graduation events, etc.)
• Support University Communications liaison to the College in maintenance of the Unit webpages
• Reflects a unified voice of the College in the operations and communications with other offices on campus and throughout higher education.
• Train and supervise student workers within the Unit's office
• Inclusive Community Building Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon's foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.