Program Assistant, Philanthropy and MarCom, Application Close: 10/9/26

Delphi Technologies; Cleveland (OH); Hybrid; USD 47,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Job summary

United Church of Christ is seeking a Program Assistant for Philanthropy and MarCom in a hybrid environment in Cleveland, OH. The role provides daily administrative support to two directors, coordinates events, proofreads collateral, and handles invoices and calendar management.

The candidate will assist with publications, project planning, and cross-team collaboration while maintaining confidentiality and professional communication across departments.

Qualifications

• High School Diploma or equivalent with 3-5 years of general office/administrative experience.
• Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• 3-5 years of CRM experience related to marketing, communications, and donor management.

Responsibilities

• Provide daily administrative support to Philanthropy and MarCom teams.
• Coordinate meetings, events, and travel arrangements (on-site, hybrid, virtual).
• Assist in production and printing of publications and collateral.
• Manage invoices, purchase orders, expense reports, and calendar tasks.
• Maintain project files and support financial tasks like vendor billing and reconciliation.

Skills

Microsoft Office Suite

CRM systems

Communication skills

Time management

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Planner

Vendor management

Job description

Program Assistant, Philanthropy and MarCom, Application Close: 10/9/26

Ministry Team Philanthropy and the Marketing and Communications Teams

Reports To Director of Marketing and Communications and the Director of Philanthropy

FLSA Status Non-Exempt

Salary Grade 5

Full-Time/Part-Time Full-Time

Category National and Global Ministries, Cleveland, Ohio

Starting Salary $47,000-$50,000

Description

GENERAL PURPOSE OF POSITION:

Serve as program assistant to Philanthropy and MarCom teams. (1) effectively execute administrative tasks for both directors; (2) support and coordinate projects, special events and meetings, both on-site, virtual, and hybrid; (3) support and proof collateral both digital and print for all communication channels and resources including United Church of Christ Resources (MarCom), and, (4) facilitate and execute the overall administrative needs for the teams (e.g., invoices, purchase orders, expense reports, calendar management, and project planners). Participates as part of the Administrative Support Network for communal support across the ministries as necessary.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Serve as program assistant providing daily administrative support to the MarComand Philanthropy teams, including but not limited to, phone and voicemail handling, digital calendar coordination, digital and written correspondence, travel arrangements, project planners, work requests, and other duties as assigned.
• Maintain the confidentiality of sensitive correspondence and meetings.
• Support and coordinate special events and designated meetings, on-site, hybrid, and virtual, including logistics (e.g., meals/snacks, registration, pre-meeting communications, room setup, virtual meeting spaces, chat monitoring); administrative support (e.g., meeting agenda documentation, invites, name tags, distribution of materials and resources)); follow up tasks, and meeting minutes.
• Support the Directors in coordinating the production and printing of various publications in support of the MarCom Project Manager and Philanthropy Development Strategist, with tasks including but not limited to project and planner management, vendor relations, and the promotions of resource development and print/digital collateral.
• Process accounting and contractual paperwork to support the effective operations of both teams.
• Track and maintain all project files and resources associated with both departments
• Process and submit orders for supplies, invoices, and other items as assigned.
• Support the team with daily mail collection and distribution,

• Support the Directors and Managers with financial related tasks including expense report, vendor billing, invoicing, and monthly credit card reconciliation.
• Other duties as assigned by the Directors ofPhilanthropy and Marketing and Communications.

Position Requirements

MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and/or abilities required to perform successfully in this position.

• High School Diploma or equivalent plus a minimum of 3-5 years of general office/administrative experience; Associate degree preferred.
• High degree of tech competency with business and project management tools including utilizing the Microsoft Suite (Outlook, Word, PowerPoint, Excel, Planner, Teams, etc.)
• 3-5 Years of experience with CRM Systems and related technology platforms relevant to marketing, communications, and donor management.
• Experience in office administration, organizational communications, project management, and technology integration.
• Demonstrated proficiency in business communications, multi-person team support, office procedures, and time management, .
• Excellent written and verbal communication skills, strong proofreading and editing abilities, and a commitment to maintaining confidentiality and discretion.
• Strong communicator and active listener with the ability to use a variety of communication tools and platforms to share information clearly, build positive relationships, and support collaboration.
• Proven ability to take initiative, prioritize and organize work effectively, manage multiple projects and deadlines, and complete responsibilities independently with minimal supervision.
• Desire to be a team player who can create and maintain a team environment.
• Desire and sensitivity to work in a diverse racial, ethnic, cultural, and religious setting with a commitment to pluralism in the workplace as well as in one’s understanding of mission.
• Knowledge and appreciation of the United Church of Christ polity, structure, and its mission.

OTHER: This position requires 3 days of work in the office on a hybrid schedule.

This job description is not intended to be a complete list of all duties and responsibilities required for the position and is subject to review and change at any time in accordance with the needs of the ministry. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility.

It is expected that the person who holds this position will conduct themselves in a manner consistent with the policies of the NMUCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the NMUCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources.

Comprehensive Benefits Package Employer paid health, dental, pension, life, and disability benefits

Application Deadline October 9, 2026

About the Organization The United Church of Christ

Our faith is 2000 years old. Our thinking is not.

We believe in God's Continuing Testament.

We believe in Extravagant Welcome

We believe the church's mission is to Change Lives

EOE Statement The United Church of Christ National Setting celebrates diversity and an inclusive environment for all employees. We are committed to a workforce that is representative, at all job levels, of the broad spectrum of our diverse society. We endeavor to recruit employees from backgrounds that vary by race, color, national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, marital status, genetic information, past, present or future service in the uniformed services, religion, or any other legally protected characteristic under applicable federal, state or local law. We are proud to be a multicultural, multiracial, open and affirming, accessible to all, equal opportunity employer.

This position is currently accepting applications.