Program Assistant, Pharmacy

Covenant Health Canada; Union (NJ); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Program Assistant to join their dynamic team. In this role, you will provide vital support to pharmacy staff and management, ensuring smooth operations in a fast-paced environment. Your responsibilities will include managing correspondence, scheduling, and handling invoices, all while maintaining a high level of professionalism. If you thrive in a collaborative setting and have a passion for enhancing patient care, this opportunity is perfect for you. Join a team that values service and commitment, and make a meaningful impact in the healthcare sector.

Qualifications

• Minimum of three years related administrative experience.
• Ability to work collaboratively with internal and external partners.

Responsibilities

• Provide comprehensive support to Pharmacy staff and management team.
• Handle timekeeping duties and troubleshoot payroll concerns.

Skills

Microsoft Office (Word, Excel, PowerPoint)

Customer Service

Critical Thinking

Problem Solving

Interpersonal Skills

Education

Grade 12 diploma or recognized equivalent

Post-secondary diploma in office/business/medical administration

Job description

Covenant Pharmacy Calgary is looking for a highly motivated Program Assistant to become a key part of our team. In this role, you will report to the Unit Manager and provide vital program support to Pharmacy staff, offer administrative assistance to Unit Managers and the Program Manager, and serve as the front-line reception support for the program.As a trusted provider of essential services, Covenant Pharmacy Calgary supports multiple continuing care facilities throughout Calgary and beyond, playing a crucial role in enhancing patient care across the region.Covenant Health is deeply rooted in Alberta's integrated health system, with a legacy spanning over 150 years, we deliver quality, innovative services across 17 sites in 12 communities. As one of Canada’s largest Catholic health organizations, Covenant Health is committed to excellence, recognized once again as Alberta’s Top 80 Employers for 2025, and named among the World’s Most Ethical Companies for nine consecutive years.

Description:

As the Program Assistant at Covenant Pharmacy Calgary, you will provide comprehensive support to our Pharmacy staff and management team. In this role, you will maintain a high level of professionalism, confidentiality, and tact while assisting with a variety of administrative tasks in a dynamic and fast-paced environment. Your ability to adapt to change, prioritize multiple tasks, and work under pressure to meet tight deadlines will be essential to your success in this position.Key responsibilities include preparing departmental correspondence, reports, presentations, and other documents using word processing software, spreadsheets, and databases. You will also handle timekeeping duties for pharmacy staff, troubleshoot payroll concerns, and ensure accurate processing of invoices and purchase orders. Additionally, you will manage inventory and procurement of office supplies, printed forms, and other necessary materials, as well as coordinate equipment servicing when needed.As part of your organizational duties, you will be responsible for filing hard copy and electronic documents, ensuring that they are easily retrievable and in compliance with retention and destruction protocols. You will also manage incoming and outgoing mail and shipments, arrange meetings, and schedule appointments, including coordinating room bookings, audiovisual needs, and catering requests. Assisting the Pharmacy Manager with scheduling and generating financial and statistical reports will also be part of your daily tasks.This role requires strong attention to detail and the ability to handle multiple priorities simultaneously. If you thrive in a busy environment and enjoy supporting a dedicated team, we encourage you to apply for this rewarding opportunity. This position is non-unionized.

• Classification: Program Assistant
• Union: COV OUT OF SCOPE
• Unit and Program: Covenant Pharmacy Calgary
• Primary Location: Holy Cross Manor
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 14-MAY-2025
• Date Available: 24-MAY-2025
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $22.49
• Maximum Hourly Salary: $33.73
• Vehicle Requirement: Not Applicable

• Classification: Program Assistant
• Union: COV OUT OF SCOPE
• Unit and Program: Covenant Pharmacy Calgary
• Primary Location: Holy Cross Manor
• Location Details: As Per Location
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 14-MAY-2025
• Date Available: 24-MAY-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $22.49
• Maximum Hourly Salary: $33.73
• Vehicle Requirement: Not Applicable

Required Qualifications:

Grade 12 diploma or recognized equivalent.Completion of a post-secondary diploma in office/business/medical administration, preferably with a focus in health care.A combination of education and experience will be considered.

Additional Required Qualifications:

Minimum of three (3) years related administrative experience.Proficient in Microsoft Office (Word, Excel, PowerPoint).Ability to work collaboratively with internal and external partners.Excellent customer service orientation and strong ability to develop partnerships.Proven critical thinking and problem-solving abilities.Proven ability to balance multiple projects and diverse workload.Excellent written, verbal, presentation skills and interpersonal relationship skills required.

Preferred Qualifications:

Healthcare experience.Pharmacy experience.

Hiring Requirements

The following must be provided prior to your first day of work:

Security Screening : Satisfactory criminal record check and/or Vulnerable Sector Search (as applicable based on position). Additionally, all employees have an ongoing duty to disclose any charges or convictionswith Covenant Health.

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