Program Assistant, Occupational Therapy - Full Time

University of South Alabama; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of South Alabama's Department of Occupational Therapy is seeking a Program Assistant to support the department's administrative operations on the Main Campus.

This role handles secretarial tasks, data coordination, admissions documents, and regular communications with faculty, staff, and students, while maintaining electronic and hard-copy files and preparing materials for accreditation.

Qualifications

• Requires high school diploma or equivalent plus four years of secretarial/clerical experience.
• Equivalent education/experience may be considered.
• Familiar with Excel, databasing, and document preparation.

Responsibilities

• Performs secretarial and administrative duties for the Occupational Therapy department, working closely with the Chair, AFWC, DCC and other department personnel.
• Creates Excel documents with admissions information as required.
• Coordinates the applicant interview day and processes related data.
• Maintains electronic and paper files for fieldwork and student completion.
• Uses OTCAS and EXXAT/Prism systems to support program operations.

Skills

Secretarial support

Microsoft Excel

Communication

Data entry

Office coordination

Education

High school diploma or equivalent

Tools

OTCAS

EXXAT/Prism

Job description

The University of South Alabama's Department of Occupational Therapy is seeking a Program Assistant to support the department's administrative operations on the Main Campus.

This role handles secretarial tasks, data coordination, admissions documents, and regular communications with faculty, staff, and students, while maintaining electronic and hard-copy files and preparing materials for accreditation.