Program Assistant III: Administrative & Operations Lead

West Virginia University; Evansdale (WV); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Annual leave

Sick days

Retirement match

Wellness program

Job summary

West Virginia University Institute of Technology's School of Business in Beckley is seeking a Program Assistant III to provide high-level administrative support to the Chair, program directors, faculty, and staff. This full-time, 12-month position reports to the School of Business Chair and supports daily operations.

You will handle correspondence, coordinate meetings, manage records and budgets, process travel, and assist with accreditation and program review.

Qualifications

• Requires business/secretarial training 18 months to 3 years beyond high school.
• A minimum of two years of related experience.
• Any equivalent combination of experience and training which provides the required knowledge, skills and abilities will be considered.
• All qualifications must be met by the time of employment.

Responsibilities

• Provide administrative support to the School of Business Chair, Program Directors, faculty, and staff.
• Serve as a primary contact for visitors, calls, and inquiries, guiding students and external constituents.
• Prepare, format, edit, and proofread documents; draft routine communications.
• Coordinate meetings including scheduling, room setup, materials, and minutes.
• Maintain organized electronic and physical records and confidential files.
• Monitor budgets, process purchases, and reconcile transactions in university systems.
• Process routine personnel and payroll actions for faculty and staff.
• Coordinate purchasing, inventory, and maintenance of office supplies and assets.
• Handle travel requests and reimbursements in accordance with policy.
• Assist with school events, recruitment, and advisory activities.
• Support accreditation, program review, and institutional reporting.
• Assist with onboarding, workload tracking, and faculty reviews.

Skills

Office administration

MS Office

Customer service

Record keeping

Education

Secretarial training

Two years experience

Tools

Microsoft 365

Word

Excel

Outlook

Teams

Job description

West Virginia University Institute of Technology's School of Business in Beckley is seeking a Program Assistant III to provide high-level administrative support to the Chair, program directors, faculty, and staff. This full-time, 12-month position reports to the School of Business Chair and supports daily operations.

You will handle correspondence, coordinate meetings, manage records and budgets, process travel, and assist with accreditation and program review.