Program Assistant II - Pathology

Fred Hutchinson Cancer Research Center; Seattle (WA); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Paid vacation

Tuition reimbursement

Onsite health clinic

Job summary

Fred Hutchinson Cancer Center in Seattle, WA, is seeking a Program Assistant II to provide clerical and administrative support to the Pathology Department. The role focuses on accessioning cases and slide management while delivering courteous customer service to clients in person or by phone.

Working onsite from Downtown South Lake Union, you will handle front desk tasks, process packages, manage supplies, and support pathology workflows in a fast-paced healthcare setting.

Qualifications

• High school diploma or equivalent required.
• Ability to communicate clearly in person, on the phone, and in writing.
• Ability to enter data accurately and efficiently in computer systems.

Responsibilities

• File pathology blocks and slides.
• Accession slide and review cases.
• Triage phone calls and manage departmental communications.
• Prepare department schedules and shipping of material.

Skills

Customer service

Effective communication

Data entry

Healthcare environment

Education

High school diploma or equivalent

Tools

Epic In Basket

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program Assistant II position provides clerical and administrative support to the Fred Hutch Pathology Department. This position is at all times a courteous and polite representative of the Pathology Department and provides excellent customer service to our clients on the phone as well as clients that enter the department seeking assistance. This role is focused on accessioning cases and slide management but may also perform general front desk (receptionist) duties. This position carries-out routine special assignments or projects in addition to performing clerical responsibilities.

Schedule: Monday-Friday 8:30 am – 5:00 pm Fully Onsite in Downtown South Lake Union

Responsibilities

• File pathology blocks and slides
• Open deliveries and verify package contents
• Order, receive, and put away supplies
• Accession slide Review cases
• Prepare department schedules
• Receive and process packages from UWMC and HMC
• Complete slide returns
• Send pathology materials to UWMC and HMC laboratories
• Triage phone calls
• Loan out pathology materials
• Prepare and ship Seattle’ Children’s slides and billing details
• Respond to Epic In Basket messages
• Monitor shared Pathstaff email box
• Manage Materials Needing Follow-up box
• Accession Consult cases
• Register Patients

Qualifications

Required:

• High school graduate or equivalent
• Under general supervision, ability to use initiative and sound judgment in carrying out responsibilities
• Ability to communicate verbally in person, on the phone, and in writing in a clear and concise manner
• Ability to use a mouse, navigate computer programs, enter data into computer systems in accurately and efficiently
• Ability to work in a fast paced, complex healthcare environment
• Ability to establish professional relationships with patients, families, staff and providers

Preferred:

• Demonstrated customer service skills

The hourly pay range for this position is from $25.72 to $36.62 and pay offered will be based on experience and qualifications.Schedule: Monday-Friday 8:30 am – 5:00 pm Fully Onsite in Downtown South Lake UnionAlthough Fred Hutch is not sponsoring most H‑1B visas at this time, candidates who already hold an H‑1B sponsored by another organization and are currently in the U.S. may be eligible for this position.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.