Program Assistant II - Pathology

Fred Hutchinson Cancer Center (Fred Hutch); Seattle (WA); On-site; USD 53,000 - 76,000; Full time

Benefits offered by this job

Medical/vision benefits

Dental benefits

Flexible spending accounts

Life insurance

Disability insurance

Retirement plan

Family life support

Employee assistance program

Onsite health clinic

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle seeks a Program Assistant II to provide clerical and administrative support to the Pathology Department. The role focuses on accessioning cases, slide management, and front desk duties, with excellent customer service as a core expectation.

Schedule is Monday–Friday, 8:30 am to 5:00 pm, fully onsite in Downtown South Lake Union. Benefits include a comprehensive package and opportunities to support a leading biomedical research center.

Qualifications

• High school diploma or equivalent is required.
• Ability to communicate verbally in person, on the phone, and in writing clearly.
• Ability to enter data into computer systems accurately and efficiently.

Responsibilities

• File pathology blocks and slides.
• Open deliveries and verify package contents.
• Order, receive, and put away supplies.
• Accession slide and review cases.
• Prepare department schedules.
• Receive and process packages from UWMC and HMC.
• Complete slide returns.
• Send pathology materials to UWMC and HMC laboratories.
• Triage phone calls.
• Loan out pathology materials.
• Prepare and ship Seattle' Children's slides and billing details.
• Respond to Epic In Basket messages.
• Monitor shared Pathstaff email box.
• Manage Materials Needing Follow-up box.
• Accession Consult cases.
• Register Patients.

Skills

Customer service

Verbal communication

Data entry

Education

High school diploma or equivalent

Job description

Program Assistant II - Pathology

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program Assistant II position provides clerical and administrative support to the Fred Hutch Pathology Department. This position is at all times a courteous and polite representative of the Pathology Department and provides excellent customer service to our clients on the phone as well as clients that enter the department seeking assistance. This role is focused on accessioning cases and slide management but may also perform general front desk (receptionist) duties. This position carries‑out routine special assignments or projects in addition to performing clerical responsibilities.

Schedule: Monday-Friday 8:30 am - 5:00 pm Fully Onsite in Downtown South Lake Union

Responsibilities

• File pathology blocks and slides
• Open deliveries and verify package contents
• Order, receive, and put away supplies
• Accession slide Review cases
• Prepare department schedules
• Receive and process packages from UWMC and HMC
• Complete slide returns
• Send pathology materials to UWMC and HMC laboratories
• Triage phone calls
• Loan out pathology materials
• Prepare and ship Seattle' Children's slides and billing details
• Respond to Epic In Basket messages
• Monitor shared Pathstaff email box
• Manage Materials Needing Follow-up box
• Accession Consult cases
• Register Patients

Qualifications

Required:

• High school graduate or equivalent
• Under general supervision, ability to use initiative and sound judgment in carrying out responsibilities
• Ability to communicate verbally in person, on the phone, and in writing in a clear and concise manner
• Ability to use a mouse, navigate computer programs, enter data into computer systems in accurately and efficiently
• Ability to work in a fast paced, complex healthcare environment
• Ability to establish professional relationships with patients, families, staff and providers

Preferred:

• Demonstrated customer service skills

The hourly pay range for this position is from $25.72 to $36.62 and pay offered will be based on experience and qualifications.

Schedule: Monday-Friday 8:30 am - 5:00 pm Fully Onsite in Downtown South Lake Union

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.