Program Assistant II

Jobtailor; Oshkosh (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor is seeking an experienced administrative professional to support the School of Nursing and Health Professions (SoNHP) at Oshkosh. You will manage daily operations, ensure compliance with university, state, and accreditation standards, and serve as a primary contact for students, faculty, staff, and partners.

Responsibilities include coordinating clinical site placements, maintaining confidential records, assisting with marketing and recruitment, and collaborating with campus units to

Qualifications

• Draft clear, grammatically correct correspondence and professional documents (emails, reports, letters).
• Experience in an academic/administrative/clerical office role.
• Proven ability to learn new programs quickly (academic or software).
• Proven experience managing multiple projects or tasks and meeting deadlines in a fast-paced environment.

Responsibilities

• Provide advanced administrative and program support to SoNHP.
• Assist daily operations and ensure compliance with University, State Board, and accreditation requirements.
• Coordinate and process student clinical site placements with public and private agencies.
• Maintain confidential data and accurate compliance records in multiple systems.
• Assist with program marketing, recruitment, retention, and graduation activities.
• Collaborate across campus to ensure accurate, timely processes and materials.

Skills

Administrative experience

Microsoft Office proficiency

Project management

Communication skills

Job description

Responsibilities

• Provides advanced administrative and program support for the School of Nursing and Health Professions (SoNHP).
• Supports daily operations of professional programs while ensuring compliance with University, State Board of Nursing, and accreditation requirements.
• Coordinates and processes student clinical site placements with public and private agencies.
• Maintains accurate compliance records and manages confidential data in multiple digital systems.
• Assists with program marketing, recruitment, retention, and graduation activities.
• Collaborates across campus to ensure smooth processes and reviews program materials for accuracy and compliance.
• Serves as a primary contact for prospective and current students, faculty, staff, and community partners, requiring exceptional customer service and professional communication.

Requirements

• Demonstrated ability to draft clear, grammatically correct correspondence and professional documents (e.g., emails, reports, or letters), and to communicate ideas effectively through phone conversations and/or meetings.
• Professional experience in an academic/administrative/clerical office role.
• Professional experience with Microsoft Office Suite, including advanced functions and demonstrated experience learning new (academic or software) programs quickly.
• Proven experience managing multiple projects or tasks simultaneously, prioritizing responsibilities, and consistently meeting deadlines in a fast-paced environment.