Program Assistant, Grants & Community Impact

Grand Victoria Foundation; Elgin (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

Grand Victoria Foundation, with offices in Chicago and Elgin, seeks a Program Assistant to support our program team and ensure the Elgin office coordinates social, education, and economic systems toward equitable outcomes.

You will handle day-to-day activities, respond to inquiries from grant applicants, manage local grant files, and maintain relationships with vendors, while collaborating with Chicago staff on communications and budgeting for the Elgin program.

Qualifications

• High comfort with technology and Microsoft Office.
• Willingness to travel between Elgin and Chicago offices.
• Willingness to work occasional evenings in Elgin.

Responsibilities

• Manage day-to-day office activities and staff calendars.
• Respond to written and phone inquiries from grant applicants.
• Manage local grant files and ensure required information is present.
• Maintain positive relationships with local vendors.
• Coordinate with Chicago-based staff on communications and grant administration.
• Assist with budgeting for the Elgin program.
• Perform other duties as assigned.

Skills

Administrative support

Communication

Customer service

Discretion

Attention to detail

Strong work ethic

Nonprofit experience

Spanish fluency

Tools

Microsoft Office

Databases

Job description

Grand Victoria Foundation, with offices in Chicago and Elgin, seeks a Program Assistant to support our program team and ensure the Elgin office coordinates social, education, and economic systems toward equitable outcomes.

You will handle day-to-day activities, respond to inquiries from grant applicants, manage local grant files, and maintain relationships with vendors, while collaborating with Chicago staff on communications and budgeting for the Elgin program.