Program Assistant -- Gies College of Business

iFab Tech Hub; Urbana (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

Corn Refiners Association is seeking an administrative professional to support the Finance Graduate Programs. The role focuses on course scheduling, registration, and student services within the Gies College of Business ecosystem at UI.

You will coordinate with faculty and staff, manage schedules, and ensure smooth exam logistics and records processing. Key responsibilities include liaising with campus stakeholders, handling course proposals, and maintaining advising materials while producing

Responsibilities

• Assist in developing the Finance course schedule each semester and manage Banner entries.
• Assess student and faculty needs to adjust course offerings and address scheduling pain points.
• Provide program knowledge in Finance-related committee meetings and help formulate scheduling policies.
• Serve as liaison to campus, assist with textbook orders and FLEX forms.
• Submit FIN course proposals and track progress from start to finish.
• Provide administrative support to Finance program staff (opening/closing office, phones, meetings).
• Support course registration, enrollment monitoring, and advising materials.
• Develop spreadsheets and reports for prior semester schedules and enrollment data.

Job description

Duties & Responsibilities

1. Course Scheduling and Administration

• Provide support to the Finance Department Chair, MSF program director, Assistant Head of Administration and other senior staff, to develop the Finance course schedule each semester; enter course schedule information into Banner and revise information, as necessary.
• Assess the needs of Finance students, Gies Business students, Business minor students and other students on campus to determine whether more or fewer sections of a course should be offered, note any pain points from students and faculty and recommend suggestions on how to modify the schedule to alleviate issues.
• Provide FIN program knowledge and expertise in multi-department and Gies College of Business committee meetings.
• Assist senior staff in formulating scheduling policies, based on CMSS policies and procedures.
• Act as a liaison to campus and serve as a resource person for faculty and department staff.
• Collect textbook orders from faculty and coordinate with UI bookstore.
• Request FLEX forms and monitor FLEX scores for FIN faculty.
• Submit course proposals for FIN; closely monitor progress from inception to end and respond to inquiries as necessary.
• Provide administrative support to Finance program staff (opening/closing office, answering phones, scheduling appointments/meetings, etc.)

2. Course Registration and Student Services

• Facilitate student registration and manage issues that arise during student registration.
• Monitor course enrollment and identify courses that may need to be cancelled due to low enrollment.
• Monitor online reporting of student grades to the Office of Admission and Records. Approve online grade changes.
• Maintain advising guides and cross-campus agreements for Finance courses.
• Process audit requests for visiting scholars.
• Process independent study applications and authorize students for internship credit.

3. Faculty and Student Support

• Serve as primary support for faculty. Format, proofs, copies, and prepares exams and other materials.
• Coordinate combined exams, conflict exams, makeup exams and ensure rooms and proctors are available for all exams. Provide proctoring services for students with accommodations.
• Assists Sr. Associate Director of Finance Graduate Programs with maintenance of student files; follows up on missing requirements. Maintain routine correspondence with students in the program inboxes.

4. Reporting

• Develop spreadsheets and reports
• Compiles and analyzes prior semester schedules, enrollment data and information, evaluate and summarize findings.
• Other duties as assigned.