Program Assistant for Experiential Learning

University of Colorado; Boulder (CO); On-site; USD 50,000 - 54,000; Full time

Job summary

The University of Colorado Boulder’s College of Arts and Sciences seeks a Program Assistant for Experiential Learning to support the Honors Program and manage Latin honors thesis processes. You will handle high‑volume documentation, data tracking, and records management while ensuring policy compliance across programs and activities.

You will also coordinate operations for Honors subprograms, assist students and faculty on multiple administrative tasks, and maintain program systems and

Qualifications

• Bachelor's degree or equivalent required.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage Honors thesis paperwork, documentation, and records including registrations and defense results.
• Coordinate with Honors Council staff and faculty on thesis procedures and deadlines.
• Maintain thesis systems (Excel, SharePoint, Qualtrics, InDesign) and track process compliance.
• Provide front-line support to students and faculty, answering questions and guiding processes.

Skills

Excel proficiency

Organizational skills

Communication skills

Education

Bachelor's degree or equivalent

Tools

Excel

Job description

Program Assistant for Experiential Learning

Requisition Number: 73413

Location: Boulder, Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 23-Jul-2026

Job Summary

The College of Arts and Sciences at CU Boulder invites applications for the Program Assistant for Experiential Learning position. This role manages complex administrative processes and systems within the Honors Program, taking primary responsibility for the Latin honors thesis process. The position involves high‑volume documentation, data tracking, records management, maintaining program systems and workflows, and ensuring compliance and consistency across all processes. Additionally, the role administers Honors subprograms, serves as a front‑line resource for students and faculty, and supports coordinated program operations and student experiential learning.

Honors Thesis Management

• Leads all aspects of thesis‑related paperwork, documentation, and records, including processing student registrations and faculty defense results documentation
• Communicates with students regarding the thesis process, requirements, deadlines, paperwork, and status updates
• Tracks student GPA eligibility to participate in the thesis process and be awarded Latin honors, including obtaining unofficial transcripts
• Schedules rooms and coordinates logistics for students' General Honors thesis defenses
• Communicates with Honors Council faculty and support staff across A&S regarding council service, thesis procedures, due dates, events, student support, and documentation
• Maintains thesis systems (Excel spreadsheets, SharePoint, Qualtrics forms, InDesign materials, and tracking tools)
• Processes and tracks financial transactions related to student thesis projects, including stipends, travel, materials, and reimbursements, ensuring accuracy, documentation, and compliance with university policies and procedures
• Prepares materials for Honors Council meetings, including spreadsheets and documentation
• Maintains faculty eligibility lists and processes exception requests
• Ensures integrity, consistency, and compliance of thesis process policies and procedures
• Coordinates with Program Assistant for Operations and Inclusive Programming to order diploma covers, medals, and prepare printed materials for convocation ceremonies
• Coordinates with CU Scholar Administrator to support Honors thesis publication
• Disseminates results of Latin honors awards to appropriate collaborators, including A&S departments and Registrar's Office

Academic and Program Support

• Guides students to Honors Program offerings that best suit their individual needs and goals
• Provides administrative coordination for Honors subprograms, including the Honors Certificate, Honors Scholars, Honors Journal, and internship course, with responsibilities including student enrollment, data and progress tracking, handling workflows, and record maintenance
• Maintains experiential learning content across Canvas and the program website
• Coordinates with faculty to support student exam accommodations and other special requests
• Supports Program Assistant for Operations and Inclusive Programming with event setup, hosting, and teardown
• Provides support for prospective students and families, including discussing the program and answering questions over email, phone, and in person; scheduling meetings; and checking eligibility status
• Represents the Honors Program at events, including Admitted Students Day and Admitted Buff Days

Administrative Operations

• Represents the Honors Program in a professional, approachable, and engaging manner
• Serves as primary point of contact through shared inboxes, phone and voicemail, and front desk interactions
• Maintains office and classroom readiness, office organization, and supplies
• Develops and maintains prospective student informational materials and appropriate signage to inspire and inform customers

Support for Student Success Initiatives

• Under the guidance of Student Success leadership, provide experiential learning project support as assigned

What You Should Know

• Honors Program staff adhere to the College of Arts & Sciences hybrid work policy, which requires a minimum of three days on campus per week; both the number of on‑campus workdays and the specific days may vary based on departmental needs
• The policy may be subject to change based on business needs of the dept./division and align with A&S College policy
• Some evening and weekend hours will be required to assist with Honors Program and A&S Student Success programming
• Employee may need to be on campus up to 5 days/week during the initial training period

What We Can Offer

The annual salary range for this full‑time position is $50,000–$54,000.

Benefits

At the University of Colorado Boulder, we offer a comprehensive benefits package that includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. Additional programs and perks are available through the CU Advantage program.

What We Require

• Bachelor's degree, or equivalent combination of education and experience, may substitute
• Familiarity with Microsoft Excel

What You Will Need

• Strong organizational and time‑management skills with the ability to handle multiple priorities and due dates in a fast‑paced environment
• Demonstrated attention to detail and accuracy
• Ability to communicate effectively and provide high‑quality customer service while building professional, welcoming relationships with students, faculty, and staff
• Ability to work both independently and collaboratively within a team environment

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.