Development Assistant, Athletics Buff Club

University of Colorado; Boulder (CO); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Athletic Event Tickets

Nike Elite Employee Benefit

Job summary

University of Colorado Boulder seeks a Development Assistant for the Buff Club within Athletics Advancement. This on-campus role provides administrative and donor-relations support to a high-performing team, reporting to the Assistant Athletics Director and Director of Stewardship, Events, and Engagement.

Key duties include data-driven reporting, meeting coordination, gift processing, event support, and maintaining donor records, with a focus on confidentiality and exceptional service to donors,

Qualifications

• Bachelor’s degree or equivalent experience.
• 1+ years of direct work experience.
• Strong communication and attention to detail.
• Experience with donor relations and fundraising operations.

Responsibilities

• Provide administrative support for the CU Athletics/Buff Club advancement team.
• Create reports and manage donor correspondence from donor database.
• Schedule meetings and prepare materials.
• Process donations, checks, and vendor documents.
• Support donor events and stewardship activities.
• Maintain accurate records in the donor database.
• Liaise with Administrative Team and other units.

Skills

Communication skills

Attention to detail

Customer service

Database management

Time management

Multitasking

Diplomacy

Initiative

Data integrity

Education

Bachelor’s degree or equivalent experience

Tools

Donor database

Job description

Development Assistant, Athletics Buff Club

Requisition Number: 73452

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Full Time

Posting Close Date: 26-Jul-2026

Job Summary

Advancement at CU Boulder encourages applications for a Development Assistant to join the CU Athletics/Buff Club team! Under the guidance of the Assistant Athletics Director, Director of Stewardship, Events, and Engagement, this position provides administrative support for a high-performing and collaborative advancement team. This position will work on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement

is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. We are committed to fostering an environment where everyone matters and all can thrive. This dedication is rooted in our core values and our mission to drive impactful fundraising and engagement. This team actively engages in learning, reflection, and the transformation of systems, policies, and practices that perpetuate oppressive ideologies-including racism, sexism, ableism, and heterosexism. We recognize our responsibility to lead by example in building a supportive and welcoming culture for both internal colleagues and external partners. We hold ourselves accountable through individual and divisional goals that continuously assess our progress, growth, and outcomes-ensuring alignment with our mission and values every step of the way.

What Your Key Responsibilities Will Be

Administrative Support

• Use data from donor database to create requested reports, spreadsheets, and donor correspondence.
• Initiate, schedule and coordinate internal and external meetings for the CU Athletics/Buff Club advancement team.
• Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.
• Monitor and record donations and event payments.
• Process donor checks and gifts.
• Process and route documentation for fund and vendor agreements.
• Provide event support and preparation as necessary.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
• Assistance with special projects.

Donor Cultivation and Stewardship Support

• Be a donor-facing representative of the Buff Club, building key relationships with Buff Club constituents through personalized engagement and ongoing stewardship support.
• Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases.
• Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current and relevant information is available. Share information with other team members.
• Receive and respond to donor/constituent inquiries in a timely and professional manner.
• Prepare comprehensive briefing reports to be used for stewardship activations.
• Track and submit engagement data for all Buff Club and Alumni C Club activities, serving as a liaison to the Advancement SEAL Team to ensure University Advancement engagement goals are met.
• Support the planning and execution of donor events, including logistics coordination, on‑site staffing, and post‑event follow‑up.
• Support the execution of the Buff Club acknowledgment program, including regular generation of gift fund reports, mailed collateral, and personalized stewardship for donors at all giving levels.
• Assist in tracking and implementing stewardship plans across membership levels, scholarship donors, and leadership‑level gifts in collaboration with the Major Gift and Annual Giving teams.
• Support the execution of the Buff Club scholarship donor program, including facilitation of the match process and coordination of stewardship for scholarship donors.
• Assist in the preparation and distribution of donor impact reports to communicate the effect of philanthropic support to Buff Club constituents across all giving levels.

Office Management

• Answer and direct phone calls; screen phone messages and distribute/follow‑up as necessary.
• Receive, process and distribute unit mail/inter‑office correspondence.
• Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.
• Be a liaison between the Buff Club advancement team and various internal and external constituents. Research and capture information on various topics as necessary and expedite the flow of information to staff.

What You Should Know

• This position is working on-campus.
• This position will occasionally be required to work evenings/weekends.

What We Can Offer

The salary range for this position is $55,000 – $65,000 annually. Relocation assistance is available within Advancement guidelines.

Additional benefits include:

• Athletic Event Tickets: Per Athletic Department Policy and NCAA regulations
• Nike Elite Employee Benefit. Per Nike Elite Policy.

Benefits

At the University of Colorado Boulder (https://www.colorado.edu/), we are committed to supporting the holistic health and well‑being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world‑class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.

Be Statements

Be active. Be dynamic. Be Boulder.

What We Require

• A Bachelor’s degree or equivalent experience may substitute on a year for year basis.
• 1+ years of direct work experience.

What You Will Need

• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in completing tasks.
• Sense of curiosity and the desire to find solutions to complex problems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet deadlines.
• Ability to accept the shared values of the Office of Advancement.
• Ability to exercise a high degree of diplomacy, discretion, and collaboration in working with a diverse range of donors including employees, students, volunteers, alumni, donors, and campus colleagues.
• Ability to operate independently; has a self-learner/self-starter mentality.
• Understanding of data compliance and integrity.

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.