Program Assistant - Extended Learning

Punahou; Honolulu (HI); On-site; USD 46,000 - 56,000; Full time

Job summary

Punahou School is seeking an Extended Programs Assistant to support all Extended Programs, including ASC, AS, AE, and Summer Camps. This role requires initiative, independent judgment, and strong organizational skills to ensure program continuity and quality.

You will assist with staff supervision, scheduling, and program logistics, acting as a liaison to families and internal departments while contributing to program planning and safety compliance.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Three (3) years of progressively responsible administrative or program coordination experience.
• One (1) year of supervisory or team leadership experience.
• Experience developing and implementing staff training preferred.
• Demonstrated ability to exercise independent judgment in logistics, supervision, and family communication.
• Strong organizational and project management skills with ability to multitask.
• Excellent interpersonal and communication skills with children, families, and staff.
• Proficiency with technology platforms (MS Office, Google Workspace, scheduling systems).
• Knowledge of child supervision standards and safety practices.
• CPR/First Aid certification required or must be obtained within 30 days of hire.

Responsibilities

• Provide advanced administrative, operational, and leadership support across Extended Programs.
• Supervise staff in the absence of the Manager and coordinate scheduling.
• Coordinate staff development and training initiatives.
• Oversee program logistics, family communication, and program quality.
• Ensure compliance with safety and regulatory protocols.
• Contribute to program evaluation and planning to align with school missions.

Skills

Admin coordination

Staff supervision

Scheduling

Communication

Organizational skills

Problem-solving

Tech proficiency

Safety knowledge

CPR/First Aid readiness

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Scheduling software

Job description

Punahou School is actively seeking an Extended Programs Assistant. Under the direction of the Manager of Extended Programs, the Extended Programs Assistant provides advanced administrative, operational, and leadership support across all Extended Programs, including After School Care (ASC), Afternoon Supervision (AS), Afternoon Enrichment (AE), and Summer Camps.

This role exercises discretion and independent judgment in staff supervision, scheduling, student programming, and program logistics. The Extended Programs Assistant is a key partner in ensuring program continuity and quality throughout the year, serving as a decision-maker in the absence of the Manager and acting as a liaison to families, staff, and internal departments.

In addition to managing day-to-day operations, this position supports team development, contributes to program evaluation and planning, and oversees compliance with safety and regulatory protocols. This is a professional role requiring initiative, problem-solving skills, and the ability to make independent decisions aligned with program objectives and the school's mission.

• Work Year: 12 Months
• Work Hours: Monday - Friday, 10:00 AM - 6:00 PM, Hours may vary based on operational needs
• Minimum Salary Range*: $50,710 - Compensation commensurate with qualifications

*Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate reflects the range of pay for faculty, which is dependent upon educational attainment and years of relevant experience.

Minimum Qualifications:

• Bachelor's degree is required, preferably in education, administration, recreation management, child development, or a related field; equivalent combination of education and experience may be considered.
• Three (3) years of progressively responsible administrative or program coordination experience, preferably in a school, youth program, or camp environment.
• One (1) year of supervisory or team leadership experience (staff, student workers, or volunteers).
• Experience developing and implementing training or staff development preferred.
• Demonstrated ability to exercise independent judgment and decision-making in program logistics, supervision, and family communication.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills, with experience interacting with children, families, and staff in a professional setting.
• Proficiency with technology platforms (Microsoft Suite, Google Workspace, spreadsheets, scheduling systems, etc.).
• Knowledge of child supervision standards and safety practices in youth programming.
• CPR/First Aid certification required or must be obtained within 30 days of hire.
• Other youth safety or supervisory certifications preferred.