Program Assistant - Extended Learning

Punahou School; Hawaii; On-site; USD 46,000 - 56,000; Full time

Job summary

Punahou School is seeking an Extended Programs Assistant to support After School Care, Afternoon Supervision, Afternoon Enrichment, and Summer Camps. The role reports to the Manager of Extended Programs and requires independent judgment in staff supervision, scheduling, and family communication.

The position is a 12-month, full-time role that emphasizes program continuity, quality, and safety. CPR/First Aid certification is required or must be obtained within 30 days of hire, with opportunities

Qualifications

• Bachelor's degree required; related fields considered.
• Three years of administrative or program coordination experience.
• One year of supervisory or team leadership experience.
• Experience developing staff training is preferred.
• Independent judgment in program logistics and family communication.
• Strong organizational and project management skills.

Responsibilities

• Provide administrative and operational support across Extended Programs.
• Supervise staff, student workers, and volunteers as needed.
• Coordinate scheduling, logistics, and program activities.
• Communicate with families, staff, and internal departments.
• Support staff development and program evaluation planning.
• Ensure compliance with safety protocols and regulatory requirements.

Skills

Administrative experience

Supervisory experience

Organizational skills

Interpersonal communication

CPR/First Aid readiness

Technology proficiency

Education

Bachelor's degree in education/related field

Tools

Microsoft Office

Google Workspace

Scheduling systems

Job description

Punahou School is actively seeking an Extended Programs Assistant. Under the direction of the Manager of Extended Programs, the Extended Programs Assistant provides advanced administrative, operational, and leadership support across all Extended Programs, including After School Care (ASC), Afternoon Supervision (AS), Afternoon Enrichment (AE), and Summer Camps.

This role exercises discretion and independent judgment in staff supervision, scheduling, student programming, and program logistics. The Extended Programs Assistant is a key partner in ensuring program continuity and quality throughout the year, serving as a decision-maker in the absence of the Manager and acting as a liaison to families, staff, and internal departments.

In addition to managing day-to-day operations, this position supports team development, contributes to program evaluation and planning, and oversees compliance with safety and regulatory protocols. This is a professional role requiring initiative, problem-solving skills, and the ability to make independent decisions aligned with program objectives and the school's mission.

Position Details

• Work Year: 12 Months
• Work Hours: Monday - Friday, 10:00 AM - 6:00 PM, Hours may vary based on operational needs
• Minimum of Salary Range*: $50,710 - Compensation commensurate with qualifications
• Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate reflects the range of pay for faculty, which is dependent upon educational attainment and years of relevant experience.

Minimum Qualifications

• Bachelor's degree is required, preferably in education, administration, recreation management, child development, or a related field; equivalent combination of education and experience may be considered.
• Three (3) years of progressively responsible administrative or program coordination experience, preferably in a school, youth program, or camp environment.
• One (1) year of supervisory or team leadership experience (staff, student workers, or volunteers).
• Experience developing and implementing training or staff development preferred.
• Demonstrated ability to exercise independent judgment and decision-making in program logistics, supervision, and family communication.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills, with experience interacting with children, families, and staff in a professional setting.
• Proficiency with technology platforms (Microsoft Suite, Google Workspace, spreadsheets, scheduling systems, etc.).
• Knowledge of child supervision standards and safety practices in youth programming.
• CPR/First Aid certification required or must be obtained within 30 days of hire.
• Other youth safety or supervisory certifications preferred.