Program Assistant, Application Close: Open until filled

Delphi Technologies; Cleveland (OH); Hybrid; USD 40,500 - 49,500; Full time

Benefits offered by this job

Comprehensive Benefits Package

Employer paid health

Dental coverage

Pension plan

Life insurance

Disability insurance

Job summary

United Church of Christ National Setting seeks a Program Assistant to provide administrative and logistical support for Cleveland-based programs. You will join the Administrative Support Network and help coordinate projects, calendars, travel, and communications across ministries.

The role requires strong organizational and writing skills, four years of office experience, and a college degree or equivalent. Hybrid schedule with three in-office days and comprehensive benefits.

Qualifications

• A minimum of four years demonstrated office administration skills and project management experience.
• A college degree or equivalent experience, or combination of study and experience.
• Ability to prioritize, plan, and manage multiple projects with minimal supervision.
• Strong written and verbal English skills for communications and public speaking.
• Capability to work in diverse settings and collaborate with others.

Responsibilities

• Supports mission and goals across programs and ministries.
• Drafts, edits, and disseminates written communications to the team.
• Conducts research and provides project support for program ministers.
• Arranges travel reservations and travel logistics.
• Manages calendars and coordinates team content and activities.
• Maintains data management and filing for projects and programs.
• Records meeting notes and briefs on key program issues.
• Compiles and disseminates program materials and documents.
• Handles expense reimbursements and credit card reconciliations by deadlines.
• Participates in staff meetings and retreats as requested.
• Develops content for ministry communications and newsletters.
• Maintains professional relationships with partners and staff.

Skills

Office administration

Project management

Multitasking

Written and verbal communication

Interpersonal skills

Team collaboration

Education

College degree or equivalent experience

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint / presentation tools

Job description

Ministry Team Education for Faithful Action Ministries

Reports To Minister and Team Leader, Education for Faithful Action Ministries

FLSA Status Non-Exempt

Salary Grade 5

Full-Time/Part-Time Full-Time

Category National and Global Ministries, Cleveland, Ohio

Starting Salary $45,000

Description

GENERAL PURPOSE OF POSITION:

The Program Assistant provides administrative and logistical support for projects, initiatives, and programs to the Cleveland-based Program Ministers. Participate as part of the Administrative Support Network for communal support across the ministries as necessary.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Support the mission and goals of the United Church of Christ across all programs and ministries.
• Assists in drafting, editing and disseminating written communications and in responding to email and other correspondence for the team.
• Conducts research and provides support to program ministers related to projects and programmatic efforts.
• Arranges travel reservations and organizes travel logistics for program ministers.
• Maintains and manages the program ministers’ calendar and coordinates and submits content for the team calendar to inform others of activities and whereabouts.
• Maintains data management and filing for team projects/programs.
• Records notes and action minutes at program team meetings and prepares briefs on key program issues, as assigned.
• Compiles and disseminates program materials and documents.
• Maintains accountability to administrative systems and procedures, including submitting expense reimbursements and credit card reconciliations by the deadlines.
• Participates actively in staff meetings and retreats when requested
• Plans, tracks, and reports on program ministers’ work in support of team coordination and synergy.
• Contributes content for ministry communications and marketing materials, such as the Justice newsletter etc.
• Develops and maintains professional and courteous relationships with UCC national and conference staff, community and religious partners and other constituents; serves as a positive role model by exemplifying values which are consistent with the United Church of Christ.

Position Requirements

MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and/or abilities required to perform successfully in this position

• A minimum of four years demonstrated office administration skills and project management experience including the ability to manage multiple projects simultaneously
• A college degree or equivalent experience, or a combination of academic study and experience, preferred.
• Evidence of being a self-starter, able to prioritize work and perform with minimum supervision in the areas of planning, organizing, coordinating and making decisions and judgments relating to assigned projects and other responsibilities.
• Strong creativity; ability to utilize existing resources to generate new ideas, forms, methods and interpretations.
• High level of interpersonal and analytical skills; desire to work in a team environment.
• Excellent written and verbal English skills, including ability to conceptualize and develop print resources and public speaking skills.
• Demonstrated ability to give careful attention to details and ability to prioritize and handle multiple projects at one time.
• Ability to maintain confidentiality and to exercise discretion and judgment.
• Desire and sensitivity to work in diverse racial, ethnic, cultural and religious settings with commitment to pluralism in the workplace as well as in one understands of mission.
• Demonstrated ability to work collaboratively and collegially as well as independently.
• Advanced computer skills: MS Outlook, Word, Excel, Power Point; software and internet technology skills, including social media platforms.

OTHER: This position requires 3 days in the office on a hybrid schedule.

This job description is not intended to be a complete list of all duties and responsibilities required for the position and is subject to review and change at any time in accordance with the needs of the ministry. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility.

It is expected that the person who holds this position will conduct themselves in a manner consistent with the policies of the UCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the UCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources.

Comprehensive Benefits Package Employer paid health, dental, pension, life, and disability benefits

Application Deadline Open until filled

About the Organization

Our faith is 2000 years old. Our thinking is not.

We believe in God's Continuing Testament.

We believe in Extravagant Welcome

We believe the church's mission is to Change Lives

EOE Statement

The United Church of Christ National Setting celebrates diversity and an inclusive environment for all employees. We are committed to a workforce that is representative, at all job levels, of the broad spectrum of our diverse society. We endeavor to recruit employees from backgrounds that vary by race, color, national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, marital status, genetic information, past, present or future service in the uniformed services, religion, or any other legally protected characteristic under applicable federal, state or local law. We are proud to be a multicultural, multiracial, open and affirming, accessible to all, equal opportunity employer.

This position is currently accepting applications.