Program Assistant

Selfhelpelderly; San Francisco (CA); On-site; USD 19,000 - 32,000; Full time

Job summary

Self-Help for the Elderly is seeking a Program Assistant in San Francisco to support Senior Escort Services and housing programs, handling intake, scheduling, referrals, and office duties. The role involves coordinating with the Program Supervisor, training volunteers, outreach, data collection, and preparing reports for funding sources.

Ideal candidates have a high school diploma, experience in health or aging services, bilingual English and Cantonese, and strong MS Office skills, with ability

Qualifications

• High school diploma; bachelor’s degree preferred.
• Experience in health, social or aging services.
• Excellent verbal and written communication and presentation skills.
• Self-motivated, organized and able to multitask under minimal supervision.
• Proficient in MS Office and the Internet.
• BilIteracy in English and Cantonese is required; Chinese a plus.

Responsibilities

• Answers incoming phone calls for the Social Services Department as the Receptionist.
• Provides intake, assessment, scheduling and referral to seniors for Senior Escort Services.
• Assists the Program Supervisor in scheduling senior escort appointments and coordinating with clients, workers and drivers.
• Receives training as a Senior Escort Service Worker and provides escort services when needed.
• Performs administrative tasks: filing, data entry, invoices, and main line duties.
• Conducts outreach to promote Social Services programs and maintains consumer files.
• Prepares reports for funding sources and maintains required data collection forms.
• Recruiting, screening, and training volunteers; scheduling in-service training.

Skills

Verbal and written communication

Bilingual English Cantonese

Organized multitasking

MS Office proficiency

Health/social aging services

Education

High school diploma

Bachelor’s degree preferred

Tools

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Program Assistant

SF Contractor FT 30-40 hrs SFCF Full-Time San Francisco, CA, US

Salary Range: $23.00 To $23.00 Hourly

Title: Program Assistant

Department: Social Services

FLSA Status: Non-Exempt

Reports To: Program Supervisor

Summary: Responsible for assisting the Senior Escort and Housing Programs and performing other office duties for the department.

Essential Functions

• Answers incoming phone calls for the Social Services Department as the Receptionist.
• Provides intake, assessment, scheduling and referral to seniors age 60 or over for Senior Escort Services.
• Assists the Program Supervisor in scheduling senior escort appointments, making arrangements and confirming with clients, Senior Escort Service Workers and Senior Escort Drivers.
• Receives training as a Senior Escort Service Worker and provides escort services when needed.
• Performs administrative work such as filing, data entry, invoices, and answering the main line or related paperwork for the Social Services Department.
• Assists the Social Services Department in conducting outreach in the community to promote Social Services’ programs.
• Maintains complete consumer files and completes all required data collection forms and reports.
• Identifies and monitors trends: recruits volunteers and sites based on community and volunteer needs. Distributes Social Services outreach materials to community or volunteer sites; identifies needs for additional outreach materials (which may include brochures, informational pamphlets, press releases, announcements, flyers, posters and signs) and assists with their development in appropriate languages.
• Prepares reports as required by funding sources.
• Performs primary recruiting, screening, and training responsibilities for new volunteers. Schedules volunteer in-service training.
• Substitutes for volunteers when necessary.
• Assists with housing applications, recertification, lottery checks and follow-up on housing application status, housing subsidy applications, eligibility assessments and recertification to eligible clients.
• Performs other duties as assigned.

Qualifications

• A high school graduate with relevant housing experience. Bachelor’s degree preferred.
• Experience in providing health, social or aging services in the community.
• Excellent verbal and written communication and presentation skills.
• Must be self-motivated, organized and able to multitask under minimal supervision.
• Proficient in MS Office and the Internet.
• Must be bilingual in English and Cantonese. Biliteracy in English and Chinese is a plus.
• Must be able to travel via public transportation or personal vehicle for the performance of job duties. If driving, must have and maintain a valid CA driver license, satisfactory driving record, and auto insurance coverage as specified in Self-Help's policy.

Self-Help for the Elderly is an Equal Employment Opportunity/Affirmation Action Employer and we welcome diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, national origin, sexual orientation, disability, protected veteran status or any other characteristics protected by law. We participate in E-Verify.

Qualified applicants with criminal history will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We may provide reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please call [phone] for special assistance.