Program Assistant

Child Development Associates; National City (CA); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

Flexible Spending Account

Paid Holidays and Vacation

Employee Assistance Program

401(k) Plan

Long-Term Disability

Life Insurance

Job summary

Child Development Associates in California is seeking an entry-level Program Assistant to support program operations. The role offers on-the-job training and a full-time schedule, with 40 hours per week, typically 8:30 AM to 5:00 PM.

You will handle clerical duties and learn essential administrative tasks in a nonprofit setting. Eligible candidates will have a high school diploma and basic skills with Adobe, Excel, Microsoft Office, Outlook and Zoom.

Qualifications

• High school diploma or equivalent.
• Willingness to learn and follow directions.
• Ability to operate office equipment safely and efficiently.
• Commitment to respectful, solution-oriented service.
• Ability to maintain professional relationships and respect diversity.

Responsibilities

• Operate office equipment including copiers, fax machines, postal meters, and calculators.
• Maintain filing system per policies and procedures.
• Handle mail processing, sorting, and routing.
• Participate in on-site and off-site trainings and meetings via Zoom.

Skills

Willingness to learn

Office equipment proficiency

Office software suite

Respectful communication

Diversity awareness

Education

High school diploma

Tools

Adobe

Excel

Microsoft Office

Microsoft Outlook

Zoom

Job description

Employment Type:

Full-Time l

Exemption Status:

Non-Exempt

Hourly Rate:

$25.36 (equivalent to $52,748.80 annually)

About CDA:

CDA is a community based, multiservice non-profit agency with over 300 employees dedicated to creating positive change in our local community. Our mission is to empower and promote the well-being of families, child care providers, and the greater community through financial and support services.

Purpose of Role:

As a Program Assistant, you will perform a wide variety of clerical, administrative, and/or casework duties to support program operations. This entry-level position provides an opportunity to receive on-the-job training in the basic skills required for the role and perform routine, repetitive support functions for the program.

Who We’re Looking For:

We are looking for someone who:

• Has a willingness to learn and ability to understand and follow oral and written directions.
• Is capable of using office equipment such as copy machines, fax machines, scanners, postal meters, folding and binding machines, and file cabinets in a safe and efficient manner.
• Has basic knowledge and use of Adobe, Excel, Microsoft Office, Microsoft Outlook and Zoom.
• Can provide prompt, efficient, and responsive service; and communicate and treat all individuals with dignity and respect, responding in a cooperative, solution-oriented manner.
• Can maintain professional relationships and avoid conflicts of interest.
• Understands and respects diversity in the workplace/community, showing consideration by communicating tactfully and sensitively at all times.

Essential Duties and Responsibilities:

1. Operates office equipment including copiers, fax machines, postal meters, and machines, scanners and calculators.
2. Maintains filing system according to established policies and procedures.
3. Responsible for mail processing, which includes picking up, sorting, prioritizing, and routing incoming mail to the appropriate person, preparing outgoing mail and dropping off.
4. Participate in one-site and off-site learning opportunities such as workshops, conferences, staff meetings and trainings Zoom.

Position Requirements:

• High school diploma; any education, training and/or experience that demonstrate possession of the knowledge, skills and abilities listed above.
• Must have willingness to learn and ability to understand and follow oral and written directions.
• Ability to use copy, fax, scanners, postal meters, folding and binding machines, and file cabinets in a safe and efficient manner.
• Ability to provide prompt, efficient, and responsive service; and to communicate and treat all individuals with dignity and respect, responding in a cooperative, solution-oriented manner.
• Must be able to maintain professional relationships and avoid conflicts of interest. Ability to understand and respect diversity in the workplace/community, showing consideration by communicating tactfully and sensitively at all times.

Work Schedule:

Full-time, Monday—Friday, 40 hours per week, 8:30 AM to 5:00 PM.

Benefits:

• Medical | Dental | Vision - 80% paid by the employer in the first year, and 100% thereafter
• Ongoing Training and Staff Development opportunities
• Flexible Spending Account
• Legal Service Plans Available
• Paid Holidays, Sick Pay, and Vacation Time
• Additional Vacation Days – Earn up to 5 bonus days after 3 years, and up to 15 bonus days after 10 years.
• Long-Term Disability
• Group and Voluntary Life Insurance Plan
• Annual Employer Contribution Plan and Employee 401(k) Contribution
• Employee Assistance Program