Program Assistant

University of Houston System; Houston (TX); On-site; USD 36,000 - 42,000; Full time

Job summary

The University of Houston System is seeking a Program Assistant for the Distance Education department in Houston, TX. The role provides support services to a center or program and assists with financial expenditures and administrative tasks.

Required: Associate's degree and at least two years of related experience. Strong MS Office and Excel skills, with excellent communication abilities. All positions are security sensitive and require a criminal history check.

Qualifications

• Associate's degree required.
• Minimum of two years of related job experience.
• Security sensitive; criminal history check will be required.

Responsibilities

• Serve as first point of contact for program constituents and discuss policies and information.
• Perform administrative duties including events, agendas, data entry, travel, and records maintenance.
• Prepare program expenditure documents and other reports.
• Assist with program-specific functions and projects.

Skills

MS Office

Excel

Communication

Education

Associate's degree

Tools

MS Office Suite

Job description

Department:Distance EducationSalary:$36,294 - $42,494

Job Summary

The Program Assistant provides support services to a center or program. The Program Assistant provides resources and support to program constituents, provides administrative support and assists with all program related expenditures.

Duties

• Serves as first point of contact for program constituents to discuss program policies, procedures, and other general information.
• Performs administrative duties such, but not limited to, assisting with program activities and events, preparing agendas, answering phones, records maintenance, data entry, travel, etc.
• Prepares various program expenditure documents and other reports.
• Assists with functions and or projects specific and or unique to the program.

Marginal Duties

• May assist with the hiring, training, scheduling, and supervising of part-time employees.
• Performs all other duties as assigned.

Supervisory Responsibilities

Direct Reports:

• None

Delegation of Work:

• N/A

Supervision Given:

• N/A

Qualifications

Required Education:

• Associate's degree

Required Experience:

• Minimum of two (2) years of related job experience

License/Certification:

• None required

Preferred Qualifications

• None

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of related trends, issues, and accepted practices.

Skills:

• Good technical skills, including proficiency in MS Office and Excel.
• Strong analytical and problem solving skills; excellent interpersonal and communication skills.

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community.

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment.

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.