Program Assistant

Local Initiatives Support Corporation; Cleveland (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Local Initiatives Support Corporation (LISC) Cleveland seeks a self-motivated Program Assistant to keep the office running smoothly and to support grant and contract management. The role requires proactive organization, excellent communication, budgeting familiarity, and the ability to work with diverse teams and partners to ensure timely financial and program administration.

Responsibilities include processing invoices and payments, coordinating events, maintaining mailing lists, and assisting

Qualifications

• Experience in grant administration and compliance.
• The candidate should be proactive, organized, and able to manage multiple tasks.
• Excellent oral and written communication skills required.

Responsibilities

• Process and track local office revenue and expenses monthly; provide financial management support including invoicing and payment updates.

Skills

Administrative support

Budgeting

Grant administration

Financial management

Communication skills

Multi-tasking

Office software

IT/troubleshooting

Tools

Salesforce

Certify

NetSuite

ADP

Box

Microsoft Office

Job description

LISC is one of the country’s largest community development organizations, helping forge vibrant, resilient communities across America. LISC works with residents and partners to close gaps in health, wealth, and opportunity so that people and places can thrive. We do this by acting as a conduit for grants, loans and equity--and by providing technical assistance and capacity building--to locally rooted organizations that carry out the work in communities.

Position Description

LISC Cleveland seeks a self-motivated individual to fill a Program Assistantposition. The Program Assistant will be responsible for ensuring efficient office operations by providing a range of administrative functions to support the LISC office. In addition, the Program Assistant will provide support to the Cleveland team to ensure grant/contract management is timely and accurate and programs are administered smoothly and effectively. Responsibilities include grant administration, compliance and disbursements, and financial management. The candidate must be proactive, organized, familiar with budgeting, able to perform multiple tasks and work well with others; possess outstanding administrative and computer skills; and have excellent oral and written communication skills.

To accommodate our stakeholders, periodic evening and weekend work may be required.

The position offers an excellent working environment and exposure to a broad range of community development activities.

Administrative responsibilities

• Process and track local office revenue and expenses monthly for accuracy; provide financial management support to include invoicing, updating payment status, proactively communicating with LISC National finance and accounting teams
• Process all incoming checks, gifts, grants, and track status of all receivables
• Coordinate with the National Communications team, prepare content for publication including newsletters and press releases and as required update our website, social media accounts & mailing list
• Administer, track, and update mailing and contact lists
• Coordinate event logistics to include trainings, conferences, and special events. Assist with quarterly Local Advisory Committee meetings (minutes, logistics, and meeting coordination) and other committees as needed
• Provide administrative support to the LISC Cleveland team to include meeting scheduling, office supply ordering, and other supports as needed
• Work with LISC IT to maintain/troubleshoot LISC operating systems, software, applications, computer & other office equipment
• Work with the following LISC software platforms to include Salesforce, Certify, NetSuite, ADP and Box to ensure compliance and financial monitoring for LISC Cleveland operations and programs
• Develop and maintain strong working relationships with local Program staff and national LISC backroom operations staff
• Perform other related duties as assigned

Program responsibilities

• Assist program staff with preparation, processing and management of contract and grant documents and amendments to include HUD Section 4, including tracking and reporting on grant outcomes, processing financial reports, processing grant disbursements, and supporting grant compliance
• Develop accurate, accessible, and up-to-date information on grantee accomplishments and project and programdata for reporting
• Assist with grant compliance monitoring and tracking, to include conducting annual desk audits of grantees