Executive Assistant

Local Initiatives Support Corporation; New York (NY); On-site; USD 57,000 - 72,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Disability Insurance

Retirement Savings

Holidays & PTO

Tuition Assistance

Referral Program

Professional Development

Job summary

Local Initiatives Support Corporation (LISC) seeks an experienced Executive Assistant to partner with the SVP, Chief People Officer and the People & Culture team. You will provide high-level administrative support, coordinate HR operations, manage key projects, and facilitate cross-functional collaboration across the organization.

The role enhances leadership effectiveness by managing priorities, preparing materials, driving engagement initiatives, and ensuring confidential handling of sensitive

Qualifications

• Bachelor's degree or relevant work experience.
• Minimum 4 years executive-level administrative support or HR operations experience.
• Experience supporting senior executives in HR/People & Culture functions.

Responsibilities

• Executive Support & Administration: Serve as the primary admin to the Chief People Officer, manage calendars, travel, meetings, presentations, and executive correspondence.
• HR Operations & Project Coordination: Coordinate People & Culture priorities, talent management, workforce planning, and program initiatives.
• Communications & Stakeholder Management: Liaise with internal stakeholders and manage communications workflows, policies, and updates.
• Administrative & Financial Support: Prepare and reconcile expenditures, vendor invoices, and procurement activities.
• Team & Organizational Support: Assist with projects, events, onboarding, recognition programs, and other team initiatives.

Skills

Executive support

HR operations

Project coordination

Communications

Discretion & confidentiality

Education

Bachelor's degree or related experience

Tools

Microsoft Office Suite

HRIS

Job description

LISC is one of the country's largest community development organizations, helping forge vibrant, resilient communities across America. LISC works with residents and partners to close gaps in health, wealth, and opportunity so that people and places can thrive. We do this by acting as a conduit for grants, loans and equity--and by providing technical assistance and capacity building--to locally rooted organizations that carry out the work in communities.

Position Overview

LISC seeks an experienced Executive Assistant to serve as a strategic administrative and operational partner to the SVP, Chief People Officer (CPO) and the People & Culture team. This role is responsible for providing high-level executive support, coordinating HR operations, managing key projects and communications, and driving cross-functional collaboration across the organization.

The Executive Assistant will play a critical role in enhancing the effectiveness of the Chief People Officer by managing priorities, facilitating communication, coordinating team activities, and supporting initiatives that advance LISC's people, talent, and organizational goals. The successful candidate will serve as a trusted partner who helps strengthen internal operations and enables leadership to focus on strategic priorities, talent initiatives, and organizational effectiveness.

Key Responsibilities

Executive Support & Administration

• Serve as the primary administrative support to the Chief People Officer, managing calendars, travel, meetings, presentations, executive correspondence, and other day-to-day administrative activities.
• Prioritize and coordinate competing requests, ensuring the effective use of the CPO's time and timely follow-up on key deliverables and commitments.
• Prepare meeting agendas, briefing materials, presentations, reports, and other executive documents.
• Coordinate logistics and materials for leadership meetings, board and committee presentations, employee engagement events, and People & Culture initiatives.

HR Operations & Project Coordination

• Support the coordination of key People & Culture priorities, including talent management, workforce planning, employee engagement, leadership development, compensation, performance management, and organizational effectiveness initiatives.
• Coordinate project plans, timelines, meetings, and deliverables across multiple HR initiatives and stakeholder groups.
• Track departmental priorities and action items, ensuring accountability and timely completion of commitments.

Communications & Stakeholder Management

• Serve as a liaison between the People & Culture team and internal stakeholders across the organization.
• Coordinate and manage communications workflows, ensuring timely review and distribution of employee communications, leadership updates, policies, announcements, and People & Culture resources.
• Draft and edit executive communications, presentations, meeting summaries, and other materials on behalf of the CPO.
• Support employee engagement and change management communications related to organizational initiatives.

Administrative & Financial Support

• Prepare and reconcile departmental expenditures, consultant agreements, vendor invoices, and corporate credit card transactions against approved budgets.
• Coordinate vendor relationships, contracts, and procurement activities supporting People & Culture programs and services.
• Maintain organized and confidential records, files, and documentation in accordance with company policies and applicable regulations.

Team & Organizational Support

• Support special projects, strategic initiatives, employee programs, leadership events, and other activities that advance LISC's people strategy.
• Assist with meeting planning, onboarding coordination, training activities, recognition programs, and other employee experience initiatives.
• Perform other duties as assigned in support of the Chief People Officer and the People & Culture function.

Qualifications

• Bachelor's degree from an accredited college or university is preferred or relevant related work experience.
• Minimum 4 years of experience providing executive-level administrative support, project coordination, HR operations support, or related experience.
• Experience supporting senior executives, preferably within Human Resources, People & Culture, Talent Management, or Organizational Development functions.
• Exceptional organizational, planning, and project management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, including experience drafting executive communications and presentations.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling sensitive employee, organizational, and business information.
• Excellent software skills, including proficiency in Microsoft Office Suite and the ability to learn and work within multiple systems and platforms.
• Experience working with HRIS, applicant tracking systems, learning platforms, or other workforce management technologies preferred.
• Strong attention to detail, follow-through, and ability to work independently in a fast-paced environment.
• Ability to build effective relationships and collaborate with leaders, employees, external partners, and stakeholders across the organization.
• Strong judgment, professionalism, and customer-service orientation.
• Knowledge of nonprofit organizations and community development is a plus with an interest in supporting organizational and talent strategies that help employees and communities thrive.

Compensation

LISC offers a competitive salary ($57,322-$71,652) and excellent fringe benefits.

*Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education, work location and other qualifications.

Our benefits include:

• Medical, Dental, Vision Coverage: Comprehensive health plans for you and your family's well-being
• Disability Insurance: Long-term and short-term coverage for peace of mind
• Retirement Savings: Secure your future with our 401(k) and 403(b) plans
• Generous Holidays: Enjoy ample time off to recharge and celebrate
• Vacation, PTO, and Sick Days: Take advantage of flexible time-off policies to maintain work-life balance
• Tuition Assistance: Pursue your educational goals with support from our tuition assistance program
• Referral Program: Earn rewards for referring qualified candidates to join our team
• Professional Development Opportunities: Grow and advance in your career with access to ongoing training and development programs tailored to your goals

LISC is an equal opportunity employer. LISC does not discriminate in employment on account of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military status or veteran status, unfavorable discharge from military service, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state, or local law, and ordinances.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business.